Purchase/Procurement Agent 2

State of Georgia; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible work schedule

Retirement plan (PORS)

Health insurance

Dental vision

Paid holidays

Vacation & sick leave

Telework opportunities

Job summary

The State of Georgia’s Department of Human Services is seeking a Purchase/Procurement Agent 2 in Atlanta, GA. This role supports IT procurement, manages vendor relations, and processes orders in accordance with state policies.

You will help maintain procurement records, generate reports, and assist with training and policy adherence while benefiting from a comprehensive state employee benefits package and potential telework based on position.

Qualifications

• Bachelor’s degree in business administration, public administration or a related field or four years of experience in a purchasing environment; or two years at the lower level.
• Associate degree in accounting or business and related procurement experience; or two years at the lower level Procurement Agent 1.

Responsibilities

• Provide professional level category support in procurement activities.
• Participate in category and vendor performance management.
• Assist with planning, organizing, and coordinating purchasing of IT goods/services.
• Prepare and review purchase orders, quotes, proposals for policy conformance.
• Generate reports and maintain records of orders and received goods.

Skills

Self-motivation

Independent work

Communication

Interpersonal skills

Time management

Education

Bachelor's degree in business administration or public administration

Associate degree in accounting or business

Tools

Microsoft Office Suite

PeopleSoft 9.0

Team Georgia Marketplace e-Procurement

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Purchase/Procurement Agent 2

Agency: Department of Human Services

Job Requisition ID: JR0000006873

Shift: Day (United States of America)

Compensation Details: $41,569.83 - $54,428.51

Job Description: Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.

What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position. Start your career in public service.

The Georgia Department of Human Services (DHS), Office of Information Technology (OIT), is seeking candidates for the position of Purchase/Procurement Agent 2. This position is in Atlanta, Fulton County, Georgia. Join Our Team!

Roles and Responsibilities:

• Under general supervision, provides professional level category support in a variety of procurement activities.
• Participate in on-going category and vendor performance management.
• This position is responsible for providing customer service focused assistance with the planning, organizing, and coordination of purchasing and procurement of Information Technology related goods/services accomplished by following procurement and purchasing policies and procedures.
• This includes acquiring resources following best practices, within time constraints, and facilitating communication between the agency and its providers to deliver products and services according to the departmental strategic business plan.
• This position will be responsible for assisting with the implementation of and supporting processes that provide timely, cost-effective, high-quality goods/services through cooperative and proactive procurement practices.
• Works under supervision of the Purchasing Manager, with latitude for the use of initiative and independent judgment.
• Coordinates the purchase of merchandise, supplies, and equipment and services using established guidelines, rules and regulations, policies and laws.
• Prepares, reviews, tracks and expedites purchase orders; reviews quotes, proposals, agreement and purchase orders for conformance to agency policy, regulations and laws.
• Generate reports and maintain records of goods ordered and received.
• Assists in the maintenance of the procurement database and coordinates with departments and vendors to make purchases.
• Monitor and track vendor performance; discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problems and take corrective action; develop and maintain relationships with key vendors.
• Administer purchasing policies and procedures in conjunction with Office of Information Technology specific requirements, regulatory guidelines and state and federal laws to support business needs.
• Assist with training of staff regarding purchasing and procurement practices and policies.
• Develops and applies professional knowledge of the procurement field to include the Georgia Procurement Manual (GPM) and related rules and regulations.
• Develops an awareness and understanding of legal implications and possible complications.
• Attend appropriate training.
• Obtain/maintain the Georgia Certified Purchasing Associate (GCPA) certification.
• Other duties as assigned within the purchasing & procurement team.

Minimum Qualifications:

• Bachelor’s degree in business administration, public administration or a directly related field from an accredited university; OR Four years of experience in a purchasing environment; OR Two years of experience at the lower-level Purchase/Procurement Agent 1 (FEP20) or position equivalent.

Preferred Skills/Qualifications:

• Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience: Able to self-motivate and work with minimal supervision to complete tasks which require daily follow-up and follow through.
• Experience using Microsoft Office Suite, PeopleSoft 9.0, Team Georgia Marketplace e-Procurement.
• Experience with electronic data record-keeping, reports, etc.
• Effective writing skills.
• Strong reading comprehension.
• Strong evaluation skills.
• Excellent interpersonal skills along with customer service focused.

Additional Information:

For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov

Employment Information:

DHS is an equal opportunity employer.

Current state employees are subject to State Personnel Board (SPB) Rules regarding salary.

If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: [e-mail].

The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.

DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE).

DHS will contact educational institutions to verify degree(s), diploma, licensure, etc.

As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail.

All qualified applicants will be considered but may not necessarily receive an interview.

Selected applicants will be contacted by the hiring official for next steps in the selection process.

Only applicants who are selected and interviewed will receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.

Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Minimum Qualifications:

• Associate degree in accounting or business, or a directly related field from an accredited college or university and two (2) years of job-related experience in a procurement environment; or Technical diploma in accounting or business and three (3) years of job-related experience in a procurement environment; or two (2) years of experience at the lower level Procurement Agent 1 (FEP020) or position equivalent.

--Note: Some positions require Georgia Procurement Manual area-specific certification(s).

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.

Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.