Purchase Order Receiving Associate

Davis H. Elliot Company, Inc.; Lexington (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

401K with company match

Employee Stock Ownership Program

Lineman Apprenticeship program

Paid Vacation

Servant Leadership Training

Uniforms and PPE provided

Job summary

Davis H. Elliot Company, Inc. is seeking a PO Receiving Associate in Lexington, KY to accurately process purchase order receipts and enter them into the ERP.

The role requires meticulous data entry, verification of documents, and collaboration with Purchasing, Operations, and AP to resolve discrepancies. The ideal candidate will have experience in ERP systems, strong Excel skills, and a focus on accuracy and timely processing in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1–3 years of experience in purchasing, receiving, inventory control, or warehouse operations.
• Experience entering and processing purchase orders in an ERP or inventory management system.
• Strong data entry skills with a high degree of accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organizational, problem-solving, and communication skills.

Responsibilities

• Receive and process purchase orders in the company's ERP.
• Verify shipping documentation against open purchase orders to ensure accuracy and completeness.
• Investigate and resolve discrepancies identified in shipping paperwork, including missing, incomplete, or inaccurate documentation.
• Coordinate with Purchasing, Operations, and Accounts Payable to ensure accurate and timely processing.
• Maintain accurate receiving documentation and electronic records.
• Ensure all receipts are entered into the system within established service-level expectations.
• Participate in periodic audits by verifying receiving documentation and system records.
• Follow company policies, quality standards, and safety procedures.

Skills

Purchase Order Processing

ERP/Inventory Management Systems

Data Entry Accuracy

Inventory Control

Documentation Management

Reconciliation and Auditing

Attention to Detail

Time Management

Cross-Functional Communication

Education

High school diploma or equivalent

Tools

Excel

ERP systems

Job description

For over seven decades investor-owned utilities, municipalities, cooperatives, and others have entrusted their electrical construction and maintenance needs to Davis H. Elliot Company, Inc. (Elliot).

Elliot is a full-service electrical contractor specializing in overhead and underground distribution, transmission, substations, lighting, traffic signaling, utility locating and industrial/commercial services.

The PO Receiving Associate is responsible for accurately processing purchase order receiving documentation and entering receipts into the company's ERP. This role ensures all receiving paperwork is reviewed for accuracy, matched to purchase orders and packing slips, and processed in a timely manner. The ideal candidate is highly organized, detail-oriented, and able to work collaboratively with Receiving, Operations, and Accounts Payable to resolve discrepancies and maintain accurate receiving records. Success in this role requires strong data entry skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Receive and process purchase orders in the company's ERP.
• Verify shipping documentation against open purchase orders to ensure accuracy and completeness.
• Investigate and resolve discrepancies identified in shipping paperwork, including missing, incomplete, or inaccurate documentation.
• Coordinate with Purchasing, Operations, and Accounts Payable to ensure accurate and timely processing.
• Maintain accurate receiving documentation and electronic records.
• Ensure all receipts are entered into the system within established service-level expectations.
• Participate in periodic audits by verifying receiving documentation and system records.
• Follow company policies, quality standards, and safety procedures.

Required Qualifications

• High school diploma or equivalent.
• 1–3 years of experience in purchasing, receiving, inventory control, or warehouse operations.
• Experience entering and processing purchase orders in an ERP or inventory management system.
• Strong data entry skills with a high degree of accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organizational, problem-solving, and communication skills.

Preferred Qualifications

• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, NetSuite, or similar platforms.
• Knowledge of procurement, inventory control, and receiving processes.
• Experience in manufacturing, distribution, or supply chain environments.

Skills

• Purchase Order Processing
• ERP/Inventory Management Systems
• Data Entry Accuracy
• Inventory Control
• Documentation Management
• Reconciliation and Auditing
• Attention to Detail
• Time Management
• Cross-Functional Communication

Success in This Role

Successful candidates will demonstrate exceptional attention to detail, efficiently process purchase order receipts with minimal errors, proactively resolve discrepancies, and contribute to maintaining accurate inventory and financial records.

Benefits/Culture

Today, we are listed among Engineering News-Records Top 150 Specialty Contracting firms. Our success is based on our customers confidence in us; the loyalty, hard work and performance of our people; and the traditions with which Mr. Davis H. Elliot began the company in 1946. We understand that having the best team requires people being treated like family. Some of the benefits we offer our team include:

• Medical, Dental, Vision Insurance
• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid Vacation
• Servant Leadership Training
• Uniforms and PPE provided