Purchase Order Coordinator – FSP

Parexel; Columbia (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

Parexel is seeking a Purchase Order Specialist to manage the full PO lifecycle in SAP, coordinating with scientific teams, Finance, and Procurement to ensure accurate financial tracking.

This role handles PO creation, maintenance, reconciliation, accrual determinations, and monthly/quarterly reporting, with emphasis on data quality and timely invoicing. Remote US-based EST hours.

Qualifications

• High School diploma required.
• Minimum 1 year of financial industry experience.
• Strong attention to detail and data accuracy.
• Experience with SAP Purchase Order processes is a plus.

Responsibilities

• Create, maintain, and reconcile Purchase Orders in SAP for payments.
• Run SAP spending reports to identify accruals monthly or quarterly.
• Consult with scientists, Finance, and Procurement on contracts.
• Support corporate audits and respond to ARIBA system queries.
• Maintain year-end PO processes and update spending trackers.
• Coordinate document management for PO-related materials.

Skills

Interpersonal skills

Education

High School diploma

Tools

SAP

ARIBA

Job description

Parexel is seeking a Purchase Order Specialist to join one of our key pharma FSP programs! As a Purchase Order Specialist, you’ll ensure smooth financial operations across our organization by managing critical PO processes in SAP. Your attention to detail and collaboration skills will directly impact our company’s financial health and operational efficiency.

Job Summary

This role is responsible for managing the complete lifecycle of Purchase Orders (POs) in SAP, including creation, maintenance, and reconciliation. The position serves as a key liaison between scientific team, Finance, and Procurement teams, ensuring accurate financial tracking and timely invoice processing.

Description of Roles and Responsibilities

• Responsible for creating, maintaining, and reconciling Purchase Orders in SAP for Payments
• As needed, run a spending report from SAP to see if an invoice has been submitted for a clinical scientist to determine if a monthly or quarterly accrual is required
• Consulting with scientists, Finance, and Procurement on contracts
• Corporate audit support
• Answer queries from internal and external customers regarding ARIBA system issues
• Participate in year-end PO maintenance activities including carryover POs, etc.
• Run actuals reports weekly out of SAP and update project spending trackers
• Coordinate content of cloud-based document management systems in support of scientific activitiesFile purchase order related documents and materials in designated locations
• Other duties as defined by management

Minimum FTE Years of Experience

• Demonstrated interpersonal skills with the ability to excel in high performance teams and/or a matrix organization
• Minimum of 1 year of financial industry experience

Educational Requirement

• High School diploma is required

Location

• US (EST hours required)

LI-REMOTE

EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.