Purchase Order Coordinator

AppleOne Employment Services; New Haven (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

AppleOne Employment Services in New Haven, CT is seeking a detail-oriented Purchase Order Coordinator for a temp-to-hire role. You will handle invoice processing, reconcile purchase orders, and support procurement activities within a collaborative, professional team environment.

This role involves resolving invoice exceptions, communicating with vendors, and assisting daily operations across accounts payable, receiving, and site services, with opportunities for permanent placement based on

Qualifications

• Detail-oriented professional with experience in invoice processing or procurement support.
• Strong ability to reconcile purchase orders and resolve invoice discrepancies.
• Excellent communication with vendors and internal teams.

Responsibilities

• Review and resolve invoices that cannot be matched automatically with purchase orders or receiving records.
• Investigate pricing, quantity, receiving, and vendor discrepancies with Buyers, AP, Receiving, and managers.
• Monitor open purchase orders, maintain invoice/audit documentation, and support PO closure.
• Communicate with vendors regarding invoice status, payment inquiries, missing documentation, and discrepancy resolution.
• Generate reports related to aged invoices, unmatched transactions, open POs, and operational activity.
• Support daily site operations including mail, copy, scanning, imaging, reception, shipping/receiving, office supplies, conference rooms, and customer service.

Skills

Attention to detail

Invoice processing

Procurement support

Job description

Job Summary

We are seeking a detail-oriented Purchase Order Coordinator for a temp-to-hire opportunity in New Haven, CT. This role is ideal for a dependable professional with experience in invoice processing, purchase order coordination, procurement support, accounts payable, or supply chain operations.

The Purchase Order Coordinator will play an important role in resolving invoice exceptions, reconciling purchase orders, communicating with vendors, and supporting daily office service operations. This position offers variety, visibility, and the opportunity to work independently in a professional, customer-focused environment with supportive teams and cross-functional collaboration.

This is a strong opportunity for someone who enjoys problem-solving, accuracy, process improvement, and providing excellent service to internal departments, vendors, and customers.

Key Responsibilities

• Review and resolve invoices that cannot be automatically matched with purchase orders, receiving records, or vendor documentation.
• Investigate pricing, quantity, receiving, and vendor discrepancies while coordinating with Buyers, Accounts Payable, Receiving teams, and department managers.
• Monitor open purchase orders, maintain invoice and audit documentation, and support timely purchase order closure.
• Communicate with vendors regarding invoice status, payment inquiries, missing documentation, and discrepancy resolution.
• Generate reports related to aged invoices, unmatched transactions, open purchase orders, and operational activity.
• Support daily site operations including mail, copy, scanning, imaging, reception, shipping and receiving, office supplies, conference rooms, and customer service needs.

Compensation and Benefits

• Pay Rate: $23.00 per hour.
• Job Type: 3-month contract-to-hire opportunity.
• Location: New Haven, CT 06511.
• Dress Code: Business casual.
• Driving: No driving required.
• Interview Process: Microsoft Teams interview followed by a potential on-site interview for qualified candidates.
• Parking: Parking expenses may be reimbursed.

Equal Opportunity Employer / Disabled / Protected Veterans

• The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
• The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law.

Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.