Purchase Order Analyst — Procurement & Vendor Management

Government of the Virgin Islands; Charlotte Amalie (United States Virgin Islands); On-site; USD 42,000 - 54,000; Full time

Job summary

Government of the Virgin Islands is seeking a Purchase Order Analyst to research purchases, analyze outstanding orders, and process daily purchase orders. The role reports to the Director of Procurement and emphasizes efficient procurement practices and vendor communications.

The candidate will maintain records, prepare correspondence, and ensure timely liquidation of orders while adhering to public procurement regulations and insular laws.

Qualifications

• Graduation from a recognized college or university with major work in Business Administration
• OR
• A closely related field and two (2) years of responsible administrative experience.

Responsibilities

• Maintains documentation of outstanding open purchase orders which includes remaining balances, conversations and program identification.
• Provides reports on all purchase orders created and issued.
• Analyzes Outstanding Purchase Order Report on a continuous basis to ensure prompt vendor payment.
• Ensures contact is made and documented with all vendors on purchase orders created and issued to confirm receipt of purchase orders and the estimated time of delivery of goods and or service.
• Ensures that purchase orders are liquidated timely.
• Establishes and maintains needed records and files.
• Recommends changes in procedures, methods and policy for improved efficiency in procurement techniques.
• Maintains liaison with vendors and the purchasing agent on prices, errors, and complaints on delivery.
• Prepares routine and technical correspondence.
• Displays the highest ethical and professional behavior in working with staff, vendors and outside agencies associated with the purchases.
• Performs related duties as assigned.

Job description

Government of the Virgin Islands is seeking a Purchase Order Analyst to research purchases, analyze outstanding orders, and process daily purchase orders. The role reports to the Director of Procurement and emphasizes efficient procurement practices and vendor communications.

The candidate will maintain records, prepare correspondence, and ensure timely liquidation of orders while adhering to public procurement regulations and insular laws.