Purchase Order/Accounts Payable Clerk

Superior Walls NY PA; Town of Lima (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance Options

Retirement Plan Options

Paid Time Off

401k with a match

Job summary

Superior Walls NY PA, located in the Town of Lima, is looking for a detail-oriented Purchase Order / Accounts Payable Clerk to support daily accounting functions. The role involves processing purchase orders and accounts payable transactions, with a focus on accuracy and maintaining vendor data.

Ideal candidates should have strong organizational skills and the ability to work effectively in a fast-paced construction and manufacturing environment. Benefits include health insurance, retirement plan options, and paid time off.

Qualifications

• Minimum of 1 year of experience in Accounts Payable, Purchasing, Accounting Support, or Data Entry.
• Strong proficiency in data entry with high accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process purchase orders and monitor open orders.
• Review and code vendor invoices for entry into the accounting system.
• Maintain organized electronic and physical records and assist with month-end closing activities.

Skills

Data entry skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Education

High school diploma or equivalent

Associate's degree in Accounting or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office applications

Job description

FLSA: Full-Time | Hourly | Non-Exempt

Superior Walls is seeking a detail-oriented and highly organized Purchase Order / Accounts Payable Clerk to support daily accounting and operational functions. This role is responsible for processing purchase orders, entering and maintaining accurate vendor and invoice data, reconciling accounts payable transactions, and ensuring timely payment processing. The ideal candidate will possess strong data entry skills, exceptional attention to detail, and the ability to work effectively in a fast-paced construction and manufacturing environment.

Responsibilities include but are not limited to

Purchase Order Administration

• Create, process, and maintain purchase orders in accordance with company policies and approval requirements.
• Verify pricing, quantities, and supporting documentation before issuing purchase orders.
• Monitor open purchase orders and follow up with vendors and internal departments regarding outstanding items.
• Maintain accurate records of purchase orders, receipts, and vendor documentation.

Accounts Payable Processing

• Review, code, and enter vendor invoices accurately and timely into the accounting system.
• Match invoices to purchase orders and receiving documents, identifying and resolving discrepancies.
• Prepare accounts payable batches and process payments according to established schedules.
• Maintain vendor files, including W-9s, insurance certificates, contracts, and payment information.
• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Respond to vendor inquiries regarding invoice status, payments, and account balances.

Data Entry & Record Management

• Perform high-volume data entry with a strong focus on accuracy and attention to detail.
• Maintain organized electronic and physical records of invoices, purchase orders, and payment documentation.
• Ensure all accounting and purchasing records are complete, accurate, and audit-ready.
• Generate reports and assist with data analysis related to purchasing and accounts payable activities.
• Coordinate with Operations, Project Management, Purchasing, and Accounting teams to ensure timely processing of transactions.
• Assist with month-end closing activities, account reconciliations, and financial reporting requirements.
• Support internal audits and provide requested documentation as needed.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Business, or related field preferred.
• Minimum of 1 years of experience in Accounts Payable, Purchasing, Accounting Support, or Data Entry.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent organizational, communication, and problem-solving skills.
• Health Insurance Options
• Retirement Plan Options
• Paid Time Off
• 401k with a match

Equal Employment Opportunity Statement

Superior Walls is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, or any other characteristic protected by applicable federal, state, or local law.

All employment decisions are based on qualifications, merit, business needs, and job-related factors.

At-Will Employment Disclaimer

Nothing contained in this job description should be construed as creating an employment contract, express or implied. Employment with Lake City Homes is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Job Description Disclaimer

This job description is intended to provide a general overview of the position and is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the role. Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs evolve.