Publishing Ops & Metadata Assistant (Temporary, Hybrid)

Bloomsbury USA; New York (NY); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k)

Paid parental leave

Hybrid Work Schedule

Job summary

Bloomsbury Publishing USA is seeking a detail-oriented Operations Assistant for a 12-month temporary role in New York. The position focuses on maintaining title databases, digital records, and archives, with hands-on experience in metadata management and cross‑team collaboration.

You will support publishing workflows, coordinate with the UK team, and handle routine office tasks including asset digitization, mailings, and data entry accuracy.

Qualifications

• Strong organizational skills, close attention to detail, and proven accuracy in data entry and proofreading.
• Proficiency in Microsoft Excel (spreadsheets, basic formulas, data filtering) and standard office hardware (scanning/printing).
• Proactive, solution-oriented mindset with polished written and verbal communication skills across internal and international teams.
• Ability to handle proprietary and sensitive organizational information with confidentiality.
• High School Diploma or GED required (Associate/Bachelor’s degree a plus).

Responsibilities

• Maintain and update title data in internal and external CMS; pull reports and query title databases.
• Digitize physical assets; download, organize, and archive digital files according to standard naming protocols.
• Liaise directly with UK-based team members to ensure alignment across ongoing publishing workflows.
• Order book copies from the warehouse, handle outbound mailings/packages, and provide general office administrative support.

Skills

Organizational skills

Attention to detail

Data entry accuracy

Proofreading

Written and verbal communication

Education

High School Diploma or GED

Associate/Bachelor’s degree a plus

Tools

Microsoft Excel

CMS familiarity

Office hardware (scanning/printing)

Job description

Bloomsbury Publishing USA is seeking a detail-oriented Operations Assistant for a 12-month temporary role in New York. The position focuses on maintaining title databases, digital records, and archives, with hands-on experience in metadata management and cross‑team collaboration.

You will support publishing workflows, coordinate with the UK team, and handle routine office tasks including asset digitization, mailings, and data entry accuracy.