Publishing Coordinator - Meeting Abstracts

American Society of Clinical Oncology, Inc.; United States; Hybrid; USD 58,000 - 76,000; Full time

Benefits offered by this job

Hybrid Work Environment

Open Leave Policy

Paid Family Leave

13 Paid Holidays per Calendar Year

Staff Appreciation Days

401(k) with Employer Contribution

Medical/Dental/Vision

Employee Assistance Program

Fertility and Family Forming

Healthcare Concierge

Flexible Spending Account

Healthcare Savings Account

Disability and Life Insurance

Job summary

American Society of Clinical Oncology, Inc. (ASCO) is seeking a Meeting Abstracts Coordinator to join the Publishing team in a hybrid role near Alexandria, VA.

You will coordinate the publication of scientific meeting abstracts, partner with cross-functional teams, and liaise with vendors to impact oncology research and education. The role requires strong organizational skills, attention to detail, and experience with HTML, academic writing, and CMS workflows.

Qualifications

• Bachelor’s Degree or equivalent years of experience.
• 2 years of related coordinating or administrative experience.
• Knowledge of academic/scientific writing, publishing, journals, websites.
• Experience with HTML and Office365 applications.
• Understanding of content management and workflows.

Responsibilities

• Develop and maintain production schedules coordinating with internal stakeholders across departments and external vendors.
• Coordinate abstract data formatting to ensure ASCO guidelines; perform pre- and post-publication QC; coordinate PDFs from a vendor.
• Coordinate and execute public release of meeting abstracts in partnership with IT, Education, and Communications; ensure accurate counts and embargo compliance.
• Serve as final approver to push content live and handle post-launch stakeholder communications.
• Process pre- and post-publication abstract changes and withdrawals for ASCO.org and ASCOPubs.org, ensuring compliance with submission guidelines.
• Serve as primary liaison for external vendors supporting publication, monitor performance, and provide feedback for operational excellence.
• Coordinate review of title edits with Editor-in-Chief and Associate Editor; facilitate adjudication of errata and retractions.
• Develop and maintain process documentation and update author-facing guidelines as needed.
• Initiate and execute process improvements and innovations to products.
• Participate in publishing activities across the department as needed.

Skills

Coordination experience

Administrative skills

HTML knowledge

Office 365

Time management

Communication skills

Education

Bachelor’s degree or equivalent

Tools

HTML

Office 365

Job description

American Society of Clinical Oncology, Inc. (ASCO) is seeking a Meeting Abstracts Coordinator to join the Publishing team in a hybrid role near Alexandria, VA.

You will coordinate the publication of scientific meeting abstracts, partner with cross-functional teams, and liaise with vendors to impact oncology research and education. The role requires strong organizational skills, attention to detail, and experience with HTML, academic writing, and CMS workflows.