Meeting Abstracts Publishing Coordinator

American Society of Clinical Oncology, Inc.; Alexandria (VA); Hybrid; USD 41,328 - 53,726; Full time

Benefits offered by this job

Hybrid Work Environment

Open Leave Policy

Paid Holidays

401(k): 7.5% Employer Contribution

Medical/Dental/Vision

Job summary

American Society of Clinical Oncology, Inc. is seeking a Meetings Abstracts Coordinator in Alexandria, VA. The role supports publication of scientific meeting abstracts, partners with cross-functional teams, and coordinates with a third-party vendor to ensure accurate, timely publication.

The position is hybrid, located at ASCO headquarters, with travel and occasional weekend work. Requires organizational skills, attention to detail, and familiarity with publishing workflows.

Qualifications

• Bachelor’s Degree or equivalent years of experience.
• 2 years of related coordinating or administrative experience.
• Knowledge of academic/scientific writing, publishing, journals, websites.
• Experience with HTML, computer software, and Office 360.

Responsibilities

• Develop and maintain production schedules with internal stakeholders and vendors.
• Coordinate abstract data formatting to ASCO guidelines and QC processes.
• Publish meeting abstracts in partnership with IT, Education and Communications.
• Process pre- and post-publication changes and withdrawals for ASCO platforms.
• Liaise with external vendors, monitor performance and issues.
• Review title edits with editors and manage errata and retractions.
• Maintain internal process docs and update guidelines as needed.
• Drive process improvements and assist in publishing activities.

Skills

HTML

Office 360

Education

Bachelor’s Degree

Job description

American Society of Clinical Oncology, Inc. is seeking a Meetings Abstracts Coordinator in Alexandria, VA. The role supports publication of scientific meeting abstracts, partners with cross-functional teams, and coordinates with a third-party vendor to ensure accurate, timely publication.

The position is hybrid, located at ASCO headquarters, with travel and occasional weekend work. Requires organizational skills, attention to detail, and familiarity with publishing workflows.