Meetings Manager

American Society of Clinical Oncology (ASCO); Alexandria (VA); Hybrid; USD 93,000 - 114,000; Full time

Benefits offered by this job

Open Leave Policy

Paid Family Leave

401(k): 7.5% Employer Contribution

Employee Assistance Program

Fertility and Family Forming

Healthcare Concierge

Flexible Spending Account(s)

Healthcare Savings Account

Disability and Life Insurance

Job summary

ASCO, the American Society of Clinical Oncology, seeks a skilled Meetings Manager to plan and execute a broad portfolio of Foundation and ASCO events from our Alexandria, VA headquarters. You will lead budgets, timelines, venue selection, vendor management, invitations, and registration while delivering exceptional stakeholder experiences.

You will collaborate across teams, apply strategic planning, and leverage your client-focused service mindset to ensure successful events.

Qualifications

• Bachelor’s degree or equivalent years of experience in a relevant field.
• 5–7 years of direct, hands-on experience in meeting and event planning.
• Demonstrated experience in strategic planning and analytical outcomes.
• Demonstrated project or events management experience.
• Strong experience in Microsoft Office (Excel, Word and PowerPoint).

Responsibilities

• Plan, administer, and manage a portfolio of ASCO events including donor experiences and volunteer meetings.
• Coordinate logistics for donor-hosted fundraising events, manage budgets and invitations, and oversee registrations.
• Support in-person volunteer meetings by handling pre-meeting logistics and staffing.
• Administer ASCO Travel accounts and manage complex travel needs and approvals.
• Provide logistical support for other ASCO events when needed.

Skills

Strategic planning

Analytical skills

Customer service

Project management

Microsoft Office

Education

Bachelor’s degree in Hospitality Management, Marketing, Communications, Business Administration, related field or equivalent years of experience

Certified Meeting Professional (CMP)

Tools

Microsoft Office

Job description

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

Total Rewards:

At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that pay remains market-based, tied to performance, and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate's experience, training, and specialized skill sets.

In addition to base pay, this position is eligible for our robust total rewards package, which includes health, vision, and dental insurance, a 401(k) with generous contribution, health and wellness benefits, family forming benefits, education support program, generous leave, and much more!

Who we are looking for:

ASCO is in search of a dynamic Meetings Manager to join our Meetings department! The successful hire will lead the planning and execution of a broad portfolio of Foundation and ASCO events, including donor experiences, volunteer meetings, and create exceptional experiences for our stakeholders.

If you are a strategic planner who thrives in a collaborative environment, is passionate about delivering top-tier customer service, and loves bringing events to life, we want to hear from you!

This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside within 75 miles of our headquarters.

Responsibilities

• Execute the planning, administration, and logistics for a portfolio of events including timeline creation, budget development and management, contract negotiation, site inspection and venue selection, vendor management, invitation list management and registration, logistics, food and beverage selection, audiovisual coordination, program development and content, speaker and in-kind supporters solicitation and management, and event staffing coordination.
• Manage all logistics for donor-hosted fundraising events with a customer-centric approach. Manage budgets, invitation list management and registration, logistics host arrangements, and coordination of onsite staffing.
• Partner with the Conference Center team to manage event logistics for Foundation and volunteer meetings at ASCO HQ. In addition, assist with in-person volunteer meetings by working on pre-meeting logistics, and in-person staffing.
• Administer the ASCO Travel account and vendor relationship, serving as a key resource for staff and volunteers with complex travel needs. Manage day-to-day travel approvals, answering the travel inbox questions, assisting staff and volunteers with complex travel, and monitoring the tracking airline unused tickets and points to ensure usage.
• Support other ASCO events as needed (including those in the conference center) by providing logistical support when staff are out or workload is high.

Required Education and Experience

• Bachelor’s degree in Hospitality Management, Marketing, Communications, Business Administration, related field or equivalent years of experience
• 5 – 7 years of direct, hands‑on experience in meeting and event planning
• Demonstrated experience in strategic planning, and utilizing analytical skills to achieve measurable outcomes
• Demonstrated project or events management experience
• Strong experience in Microsoft Office (Excel, Word and PowerPoint)

Preferred Education and Experience

Certified Meeting Professional (CMP)

• Excellent organizational skills and attention to detail
• Excellent communication and customer service skills with the ability to convey information to different audiences in a clear, timely, and effective way
• Creative, innovative, and strategic thinker
• Team player, who focuses on team cohesion and leads with empathy
• Proactive and results-driven
• Ability to adapt and persevere in stressful or challenging environments
• Ability to collect and analyze information, problem-solve, and make decisions with sound judgment
• Financial awareness with an understanding of budget management and the ability to make informed decisions with sound judgment.

Extended periods seated or standing at a desk.

High use of computer and other office technology equipment

ADA/Physical Requirements

Must lift up to 20 lbs

Travel

10-20 days/yr

Compensation

This is an exempt position. The hiring salary range for this position is $93,300-$113,800 annualized.

The range displayed reflects the minimum and maximum annualized salary ASCO expects to provide for a new hire for the position across the U.S. We thoughtfully determine and design offers based on the selected candidate’s relevant experience and qualifications.

• Open Leave Policy
• Paid Family Leave
• 401(k): 7.5% Employer Contribution
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

Applications are accepted and reviewed on a rolling basis. The job posting will remain active throughout the candidate application evaluation process.

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.