Publishing Acquisitions Coordinator

University of Florida; United States; On-site; USD 20,000 - 28,000; Full time

Job summary

University Press of Florida is seeking an Acquisitions Administrative Assistant to provide essential administrative support across the acquisitions team. You will assist editors, schedule editorial board materials, mentor interns, and help prepare manuscripts and permissions for production.

The role emphasizes organization, discretion, and collaboration within a dynamic publishing environment, reporting to the Editor-in-Chief and supporting the director. Strong office skills are essential.

Qualifications

• High school diploma or equivalent with at least one year of relevant experience.
• Experience in book production and publishing processes preferred.
• Excellent written and verbal communication and interpersonal skills.
• Strong organizational skills and ability to maintain confidentiality.
• Proficiency with MS Word, Excel, and familiarity with Adobe Creative Suite.

Responsibilities

• Prepare and file correspondence and documents regarding publishing decisions and procedures; coordinate related tasks with assistants and interns.
• Set schedules and track internal meetings and deadlines for editorial board materials.
• Supervise preparation of editorial board and in-house dockets and distribute minutes.
• Recruit, train, and supervise Acquisitions Interns; coordinate workflow with Editors.
• Prepare manuscripts for peer review and publication; assist in coordinating peer reviews and budgets; obtain missing materials from authors.

Skills

Communication

Interpersonal skills

Organizational skills

Initiative

MS Word

MS Excel

Adobe Photoshop

Adobe Creative Suite

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Windows OS

Adobe Photoshop

Job description

University Press of Florida is seeking an Acquisitions Administrative Assistant to provide essential administrative support across the acquisitions team. You will assist editors, schedule editorial board materials, mentor interns, and help prepare manuscripts and permissions for production.

The role emphasizes organization, discretion, and collaboration within a dynamic publishing environment, reporting to the Editor-in-Chief and supporting the director. Strong office skills are essential.