Publishing Acquisitions Coordinator

UF ECE Ambassadors; Campus (IL); Sur place; USD 20 000 - 28 000; Plein temps

Résumé du poste

University Press of Florida is seeking an Administrative Assistant I to support the Acquisitions team, reporting to the Editor-in-Chief. You will handle editorial board materials, schedule meetings, and help prepare manuscripts and permissions for production.

This role requires attention to detail, teamwork, and flexibility, with responsibilities across documenting workflows, coordinating interns, and ensuring accurate records in the press database.

Qualifications

• High school diploma or equivalent and one year of relevant experience or an equivalent combination.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality and work independently with initiative.
• Familiarity with Windows and Microsoft Office Suite and basic database use.

Responsabilités

• Prepare and file correspondence, contracts, and documents for publishing decisions and procedures.
• Set schedules and track internal meetings and deadlines for editorial board materials.
• Supervise preparation of editorial board and in-house dockets and distribute minutes.
• Train and supervise Acquisitions Interns and coordinate workflow with Editors.

Connaissances

Word processing

Adobe Creative Suite

Communication skills

Formation

High school diploma or equivalent

Outils

MS Word

MS Excel

Adobe Photoshop

Description du poste

University Press of Florida is seeking an Administrative Assistant I to support the Acquisitions team, reporting to the Editor-in-Chief. You will handle editorial board materials, schedule meetings, and help prepare manuscripts and permissions for production.

This role requires attention to detail, teamwork, and flexibility, with responsibilities across documenting workflows, coordinating interns, and ensuring accurate records in the press database.