Publishing Acquisitions Admin & Editorial Support

University of Florida; Campus (IL); On-site; USD 20,000 - 28,000; Full time

Job summary

University Press of Florida on the campus of the University of Florida is seeking an Administrative Assistant I to support the Acquisitions Department, coordinating editorial board activities and assisting editors in publishing decisions.

You will manage the internship program, prepare manuscripts for peer review, and maintain project data in the press database, helping ensure smooth workflows across publishing projects.

Qualifications

• High school diploma or equivalent and one year of relevant experience.
• Equivalent combination of education and experience is acceptable.
• Minimum of two years’ experience in book production is preferred.
• Familiarity with word processing and Adobe Creative Suite.
• Excellent oral and written communication skills are essential; maintain confidentiality.

Responsibilities

• Prepare manuscripts for peer review and publication and assist editors in coordinating reviews.
• Maintain title budgets and manage project and author information in the press database.
• Supervise interns and train Acquisitions Assistants, coordinating with the Editor‑in‑Chief.
• Manage editorial board dockets, schedules, and minutes for quarterly meetings.
• Provide administrative support across the Acquisitions Department and help with publishing decisions.

Skills

Communication

Interpersonal skills

Initiative

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Adobe Creative Suite

Job description

University Press of Florida on the campus of the University of Florida is seeking an Administrative Assistant I to support the Acquisitions Department, coordinating editorial board activities and assisting editors in publishing decisions.

You will manage the internship program, prepare manuscripts for peer review, and maintain project data in the press database, helping ensure smooth workflows across publishing projects.