Publicity Assistant

align Public Relations; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

align Public Relations is seeking Publicity Assistants with experience at a PR firm, preferably entertainment PR with a focus on lifestyle, literary and entertainment. Located in Los Angeles, candidates must be able to work in the office daily and handle high-volume multitasking, press clippings, press kits, and media lists.

Responsibilities include tracking media coverage, drafting memos, creating press schedules, coordinating book tours and shoots, and assembling press kits.

Qualifications

• Minimum of 1 year of PR talent agency or studio/network experience is preferred.
• Excellent verbal and written communication skills.
• Knowledge and curiosity for the literary/publishing space.
• Knowledge and curiosity for key players throughout the entertainment and media industry.
• Excellent attention to detail and accuracy; ability to prioritize and multitask.
• Can-do, positive attitude and willing to 'go the extra mile'.

Responsibilities

• Track online and print media daily for client press coverage and service to client teams.
• Draft memos & client offers and updates.
• Create and maintain client press schedules.
• Heavy scheduling and coordinating logistics for book tours, client photo shoots, press junkets, premieres, media interviews, TV appearances, industry events, PR campaigns, and more.
• Compile targeted press lists for pitching and outreach including ongoing maintenance and updating contact and media lists.
• Create/maintain client press kits and bios.
• Respond to high volume emails and client requests in a timely manner.
• Coordinate travel arrangements, both domestically and internationally.
• Outreach and booking client hair, makeup and styling including billing.

Skills

Public relations

Written communication

Multitasking

Organization

Team player

Tools

PowerPoint

Canva

Microsoft Office

Job description

align Public Relations is seeking Publicity Assistants with EXPERIENCE AT A PR FIRM PREFERABLY ENTERTAINMENT PR WITH A FOCUS ON LIFESTYLE, LITERARY AND ENTERTAINMENT. Looking for LOS ANGELES ONLY applicants, EXPERIENCE REQUIRED. Hiring for multiple assistant positions. Assistants must be great with high volume multi-tasking and extremely organized as they will be handling multiple schedules, press clippings, press kits and media/press lists. In addition, assistants will review high volumes of emails, service press clips daily and put together press kits for clients via PowerPoint and Canva. Cision, Meltwater, Muckrack, Critical Mention, Word, Google Docs, Canva and PowerPoint proficiency is preferred. No task too small or too large, must be a team player. One year assistant experience preferred or in person internships.

RESPONSIBILITIES:

• Track online and print media daily for client press coverage and service to client teams
• Draft memos & client offers and updates
• Create and maintain client press schedules
• Heavy scheduling and coordinating logistics for book tours, client photo shoots, press junkets, premieres, media interviews, TV appearances, industry events, PR campaigns, and more
• Compile targeted press lists for pitching and outreach including ongoing maintenance and updating contact and media lists
• Create/maintain client press kits and bios
• Respond to high volume emails and client requests in a timely manner
• Coordinate travel arrangements, both domestically and internationally (flights, ground transportation, airport greeters, etc)
• Outreach and booking client hair, makeup and styling including billing

QUALIFICATIONS/REQUIREMENTS:

• Minimum of 1 year of PR talent agency or studio/network experience is preferred
• Excellent verbal and written communication skills
• Knowledge and curiosity for the literary/publishing space
• Knowledge and curiosity for key players throughout the entertainment and media industry
• Excellent attention to detail and accuracy is a must, as well as the ability to prioritize and multi-task.
• Can-do, positive attitude and willing to ''go the extra mile”
• Ability to thrive in a fast-paced, highly intense client service work environment
• Timely and consistent responsiveness ability to exercise a sense of urgency
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Outlook)
• Familiarity with video conferencing systems (Zoom, Slack, Concur)
• Motivated, resourceful, able to work independently or as part of a team, and able to move seamlessly between teams.
• A creative, solution-oriented thinker and a multi-tasker who can meet deadlines and manage several projects simultaneously
• The ideal candidate will stay in this role for a few years, being mentored is very much part of the position and there is high potential for growth from within
• Must live in the LA area and be able to work in the office on a daily basis
• Willingness to work occasional late nights, weekends, or holidays as needed (Overtime Provided)
• About align Public Relations: We are a public relations, branding and strategic networking firm with publicists that have worked in the industry for 25 plus years. We represent a diverse group of clients from Academy Award-winning actors to Emmy Award winning TV talent, Grammy Award Winning Recording Artists, lifestyle clients, Entrepreneurs, Authors and Digital Creators. Catering to, pitching and servicing our clients is our main objective. We are full service; nothing is too big or too small a task. We look to collaborate and empower staff making every employee a part of the team and growing from within is important to us. We want long term team employees.