Publication Manager (Equivalent to Associate Director)

Costello Medical; Boston (MA); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Profit sharing

Hybrid work

34 days vacation

Sabbatical

Private medical and dental

401K with 5% employer

Life insurance

Training funding

Social activities

Job summary

Costello Medical is seeking a Publication Manager to lead medical communications projects across diverse clients in the US. You will provide strategic direction, oversee timelines and quality, and contribute to scientific writing while mentoring colleagues.

The role offers hybrid work from Boston or New York, with a strong focus on client relationships and business development through proposals and pitches.

Qualifications

• At least 3 years of publications experience at a medical writing agency.
• Science degree with GPA 3.3+; diverse scientific backgrounds welcomed.
• Strong scientific writing and data presentation skills.
• Proficient with Excel, PowerPoint and Word.
• Proven ability to build and manage robust client relationships.
• Project management skills to deliver on time and to scope.
• Ability to track industry trends and contribute to strategy.
• Approachable and supportive with junior colleagues.

Responsibilities

• Lead across medical communications projects to ensure high-quality delivery.
• Provide strategic guidance, oversee timelines and quality.
• Build long-term client relationships and identify growth opportunities.
• Contribute to scientific writing and mentor colleagues.
• Support business development through proposals and pitches.

Skills

Publications mgmt

Scientific writing

Project management

Client relationships

MS Office

Education

Science degree (biology/chemistry/pharmacy/medicine)

Tools

Excel

PowerPoint

Word

Job description

Role Summary

• Responsibilities: You will take a leading role across a variety of medical communication projects, ensuring that projects are delivered to an exceptionally high standard
• Salary: $110,000 to $120,000 per annum, depending on your previous experience
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous vacation allowance (up to 34 days/year), paid sabbaticals, private medical and dental insurance, 401K plan with a 5% employer contribution, life insurance, full funding and study leave for external training, and regular company funded social activities.
• Role Type: Full-time, permanent
• Start Date: We have monthly start dates available. You will be asked to state your availability on your application form
• Application Deadlines: Whilst there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found
• Location: This role is available in our Boston, MA and New York, NY offices
• THIS JOB IS A CURRENT VACANCY AND THE EMPLOYER INTENDS TO FILL IT IN EARLY 2027

About the Role

Due to continued growth, we’re looking for an experienced publications professional to join our Medical Communications team as a Publication Manager.

This is an exciting opportunity to take a leading role in shaping publication and medical communications projects for a diverse range of clients. You’ll provide strategic guidance, lead project teams, oversee quality and timelines, and build strong, long-term client relationships.

Alongside project leadership, you’ll contribute to scientific writing, mentor colleagues, and support business development through proposals, pitches, and identifying opportunities for growth.

Based in our Boston or New York City office, you’ll join a growing US team while benefiting from the expertise, support, and opportunities offered by our established global business across the globe.

Hybrid Working Policy: We offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period.

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read firsthand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at-costello-medical/

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017, the Boston Globe’s Top Places to Work list in 2025, and were proud to receive B Corporation accreditation in 2022. We are also a certified Disability Confident and menopause friendly workplace. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/

About You

Essential requirements for the role are:

• At least 3 years of professional experience in publications at a medical writing agency, including leading a publications account
• A degree level or higher qualification in a scientific discipline (minimum GPA 3.3). We welcome applications from candidates with a diverse range of specialisms, including but not limited to; biology, chemistry, pharmacy and medicine
• Strong scientific writing and data presentation skills, including the ability to use Excel, PowerPoint and Word effectively and efficiently, to produce a professional, high standard of work
• A proven ability to build as well as manage robust and sustainable client relationships
• Project management skills sufficient to enable timely project delivery that meet or exceed client expectations
• Ability and desire to keep abreast of key industry trends with the potential to inform team or company strategy
• Approachability and availability to those you manage with a view to supporting or guiding their growth within the company

Visa Sponsorship

We welcome applications from international candidates, but we cannot provide visa sponsorship for working visas. Therefore, you must have the right to work in the US independently from the company. However, we do consider those on a temporary visa, such as an OPT visa.