Public Works Administrative Coordinator

Strategic Government Resources, Inc.; Stephenville, Northern (TX, KY); Hybrid; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

City of Stephenville is seeking an Administrative Specialist to support the Public Works Director in overseeing Water, Sewer, Streets, Drainage, and related operations. The role requires independent judgment, discretion, and initiative, assisting callers and visitors and supporting public relations activities.

The position involves administrative duties, calendaring, permit processing, billing, and coordination of bids and contracts, with proficiency in Microsoft Office, Adobe Acrobat, Incode,

Qualifikationen

• Valid Texas driver’s license.
• High school diploma or GED required.
• Two years of administrative or clerical experience.

Aufgaben

• Provide administrative and technical support to the Public Works Director and supervisors.
• Prepare correspondence, reports, notices, forms, and other documents.
• Maintain department calendars; schedule meetings, training, and travel.
• Sort and distribute mail.
• Assist with planning and coordinating city-related functions.
• Serve as initial contact for grant research, applications, and compliance tasks.
• Respond to public inquiries, resolve complaints, and relay messages to field staff.
• Assist with issuing permits and vouchers for Public Works.
• Maintain filing systems, computerized records, permit reporting, and project tracking documents.
• Process billing, travel expenses, purchase requests, and other financial documents.
• Review purchase orders, invoices, receiving reports, and related documents for accuracy.
• Coordinate bid documents, specifications, bonds, and contracts.
• Use specialized software to compile traffic count and speed data.
• Assist with reporting streetlight and traffic signal outages to appropriate agencies.
• Assist with department personnel training.
• Attend meetings and serve on committees as assigned.
• Perform related duties as required.

Kenntnisse

Office procedures

Communication skills

Multitasking

Customer service

Teamwork

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Incode

Laserfiche

MetroCount

Online permitting portals

Jobbeschreibung

City of Stephenville is seeking an Administrative Specialist to support the Public Works Director in overseeing Water, Sewer, Streets, Drainage, and related operations. The role requires independent judgment, discretion, and initiative, assisting callers and visitors and supporting public relations activities.

The position involves administrative duties, calendaring, permit processing, billing, and coordination of bids and contracts, with proficiency in Microsoft Office, Adobe Acrobat, Incode,