Public Works Admin Specialist – Scheduling & Records

Prairie Island; Minnesota; Hybrid; USD 38,000 - 48,000; Full time

Job summary

Prairie Island Indian Community seeks an Administrative Assistant to support the Public Works and Infrastructure Department with correspondence, scheduling, records management, purchasing, and budget monitoring. The role requires accuracy, organization, confidentiality, professionalism, and the ability to manage multiple priorities.

The position involves coordinating meetings, handling office systems, preparing routine documents, maintaining confidential files, and ensuring processes align with

Qualifications

• High school diploma or GED required.
• Minimum two years in administrative support role.
• Proficiency with Microsoft 365 applications.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative support for the department and assist with office coordination.
• Receive mail, answer phones, route messages, and manage calendars.
• Prepare routine documents, reports, forms, and spreadsheets as requested.
• Maintain confidential files and records per retention practices.
• Process purchasing documents and track invoices and travel requests.
• Coordinate meetings, travel, and logistics with outside agencies and vendors.
• Support office systems, data entry, and document management.
• Track follow-up items to ensure timely routing of documents and approvals.

Skills

Strong organizational skills

Written and verbal communication

Confidentiality handling

Multitasking and time management

Education

High school diploma or GED

Associate degree (preferred)

Tools

Microsoft 365

Job description

Prairie Island Indian Community seeks an Administrative Assistant to support the Public Works and Infrastructure Department with correspondence, scheduling, records management, purchasing, and budget monitoring. The role requires accuracy, organization, confidentiality, professionalism, and the ability to manage multiple priorities.

The position involves coordinating meetings, handling office systems, preparing routine documents, maintaining confidential files, and ensuring processes align with