Public Service Administrative Assistant 2 (Legal Support)

Xerox Holdings; Honolulu (HI); On-site; USD 58,046 - 70,317; Full time

Benefits offered by this job

Paid vacation leave

Sick leave

Health insurance including vision &amp

Dental

Pension system

Education and training

Public student loan forgiveness

Workplace flexibility including teleco

Promotional opportunities

Job summary

New York State Office of the Attorney General is seeking an Administrative Assistant 2 to support attorneys in the Criminal Appeals / Habeas Corpus bureau in New York City. The role involves preparing briefs, handling habeas petition filings, mail management, deadlines tracking, and liaison with service providers.

Permanent or provisional appointment options apply, with several eligible titles listed. This position offers comprehensive benefits including paid leave, health insurance, retirement,

Qualifications

• Permanent appointment: Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 (formerly Secretary 2) OR permanent or contingent permanent status as an Administrative Assistant 2 OR eligible to transfer.
• Provisional appointment: Current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis: Examin­ation Composition Assistant; Keyboard Specialist titles; Law Department Document Specialist; Office Assistant 2 Keyboarding; Secretary/Administrative Assistant titles; Senior Data Entry Machine Operator.
• Note: Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.

Responsibilities

• Prepares briefs and memoranda of law for filing; formats briefs and memoranda, including page numbers, tables of contents and authorities; cite checking and proofreading.
• Processes responses to federal habeas petitions; scans records; determines filing requirements; prepares cases for filing under seal when appropriate.
• Reviews incoming mail; logs mail into NY Matters; enters due dates; directs mail to appropriate recipient; evaluates actions.
• Maintains correct court deadlines and dates in NY Matters; reminds staff of upcoming dates; compiles monthly reports of filings.
• Prepares letters to courts and District Attorneys’ Offices; opens new cases and forwards assignments to staff.
• Answers bureau telephone; serves as liaison to service providers and vendors; reserves conference rooms.
• Proofreads drafts, assembles records, transmits exhibits; produces filings in form and quantity required by rules; tracks delivery and deadlines.

Job description

New York State Office of the Attorney General is seeking an Administrative Assistant 2 to support attorneys in the Criminal Appeals / Habeas Corpus bureau in New York City. The role involves preparing briefs, handling habeas petition filings, mail management, deadlines tracking, and liaison with service providers.

Permanent or provisional appointment options apply, with several eligible titles listed. This position offers comprehensive benefits including paid leave, health insurance, retirement,