Public Sector Procurement Specialist & Contracts Coordinator

The Library of Virginia; Richmond (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

The Library of Virginia is seeking a Buyer Specialist to join its Finance team. The role supports purchasing, contract administration, and procurement across the agency, coordinating with IT and other departments.

The successful candidate will handle small purchases, contract support, eVA reviews, SPCC duties, and provide Accounts Payable backup. Reporting to the Finance Director, this position emphasizes accuracy, responsiveness, and organization.

Qualifications

• Experience purchasing goods and services in public procurement.
• Ability to interpret procurement policies and purchasing requirements.
• Review quotations, pricing, and purchasing documentation for accuracy.
• Knowledge of contract administration and procurement recordkeeping practices.
• Analytical and problem-solving skills for purchasing issues.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication and customer service.
• Ability to work independently and with agency staff and vendors.

Responsibilities

• Review purchasing requests and clarify requirements with staff.
• Procure goods and services via small-purchase procedures and approved contracts.
• Obtain quotations, process POs, and manage eVA records.
• Identify SWaM-certified vendors and provide certification info.
• Support IT purchases and coordinate VITA requirements.
• Perform eVA e-invoice reviews and resolve discrepancies.
• Maintain electronic procurement records and safeguard confidential info.
• Assist with contract administration and renewals.
• Provide backup Accounts Payable support and cardholder duties.

Skills

Experience purchasing goods and ser

Public procurement principles

Interpret and apply procurement policy

Review quotations and pricing

Contract administration basics

Analytical and problem solving

Organizational skills

Written and verbal communication

Independence within authority

Tools

Microsoft Excel

Outlook

Word

Teams

Job description

The Library of Virginia is seeking a Buyer Specialist to join its Finance team. The role supports purchasing, contract administration, and procurement across the agency, coordinating with IT and other departments.

The successful candidate will handle small purchases, contract support, eVA reviews, SPCC duties, and provide Accounts Payable backup. Reporting to the Finance Director, this position emphasizes accuracy, responsiveness, and organization.