Public Sector Administrative Specialist (Budget & Payroll)

City of Savannah; Savannah (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Savannah is seeking an Administrative Assistant to perform a range of intermediate to complex administrative tasks in support of the department. The role may involve confidential work and various clerical duties within governmental operations.

Responsibilities include processing invoices, maintaining purchasing and payroll records, budget data, and calendar management, as well as responding to public inquiries and handling travel arrangements in accordance with policy.

Qualifications

• Associate degree in Business or Public Administration plus 2 years admin/clerical experience.
• Equivalent combinations of education, training and experience accepted.
• Willingness to obtain Georgia notary certificate within six months of hire.

Responsibilities

• Perform word processing for memoranda, letters, agendas, procedures, and documents.
• Notarize documents and enter information into databases.
• Process invoices for payment and maintain departmental purchasing records.
• Prepare and gather budget information for data entry and reports.
• Maintain records of expenditures and reconcile accounts.
• Research policy, rules, and regulations; review historical data.
• Maintain departmental calendars and payroll-related forms.
• Enter and update department databases and create spreadsheets; purge data.
• Coordinate travel for conferences and training per policy.
• Respond to inquiries from the public by phone or in person.
• Interment assistance with lot sales and related inquiries.
• Receive, count, verify, transport, and deposit funds (if applicable).
• Inventory and order supplies; perform other duties as assigned.

Skills

Government accounting

Municipal auditing

Budgeting policies

Regulations knowledge

Office equipment

Planning

Prioritization

Public relations

Training others

Oral & written communication

Education

Associate Degree in Business or Public Administration

Job description

The City of Savannah is seeking an Administrative Assistant to perform a range of intermediate to complex administrative tasks in support of the department. The role may involve confidential work and various clerical duties within governmental operations.

Responsibilities include processing invoices, maintaining purchasing and payroll records, budget data, and calendar management, as well as responding to public inquiries and handling travel arrangements in accordance with policy.