Administrative Clerk - Residential Refuse Div. (Accepting Applications October 23rd ONLY) (2603490)

City of Savannah; Savannah (GA); On-site; USD 17,000 - 25,000; Full time

Benefits offered by this job

Health Insurance

Vacation

Sick Leave

Retirement Plan

Job summary

City of Savannah is seeking an Administrative Clerk to provide essential administrative and clerical support to the Sanitation department. The role involves reception, report preparation, and data entry into department databases, along with file maintenance and customer service.

Ideal candidates will have a high school diploma or GED and at least two years of clerical experience. The position follows a Monday–Friday work schedule with comprehensive benefits offered by the city.

Qualifications

• Requires High School graduation or GED, plus two years of progressively responsible clerical or administrative experience.

Responsibilities

• Provides administrative and clerical support to the Sanitation department.
• Answers calls, directs inquiries, and serves customers and visitors.
• Prepares documents, reports, and correspondence; maintains files and databases.
• Performs data entry into department programs and databases; updates records.
• Manages calendars, schedules meetings, and assists with travel arrangements.
• Engages with job applicants, employees and department heads as needed.
• Performs other related duties as assigned.

Job description

Purpose

Are you looking for a career with purpose? If you are we have the perfect opportunity for you! Come and join our Sanitation team as the next Administrative Clerk. This position provides administrative and clerical support to the assigned department. Work involves assisting department management with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and/or visitors.

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers' program, tuition reimbursement and more!

Essential Job Functions

• Performs various customer service functions, answers telephone, directs all incoming calls to appropriate party promptly and efficiently, responds to inquiries from the public, City Officials or other City departments.
• Performs a variety of Internet research functions and uses word processing, spreadsheets, and presentation software; produces documents and correspondence, which requires advanced word processing skills.
• Prepares documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, codes, and procedures. Research, compile, consolidate, and/or tabulate information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
• Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments.
• Prepares folders; maintains files of departmental correspondence, program records, legal documents, etc. Photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department files or records assigned.
• Serves as liaison between department management and customers; responds to questions regarding department activities and services; explains policies and procedures and operations; and follows up to obtain additional information.
• Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment.
• Performs HRIS data entry including, but not limited to employee information, payroll changes, trainings, evaluations, benefits, etc.
• Maintains personnel files. Processes employee changes such as address, name, or beneficiaries to appropriate contacts.
• Engages and provides information to job applicants, employees, department heads, and public and private agencies.
• Performs other related duties as assigned.

Minimum Qualifications

Requires High School graduation or GED equivalent; supplemented by two (2) years of progressively responsible clerical or administrative experience in office support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Work Schedule:

Monday - Friday

Work Location:

1809 US Highway 80 W Garden City GA 31408

Additional Requirements

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

• Knowledge of modern office practices and procedures.
• Knowledge of computers and other modern office equipment.
• Skill in establishing priorities and organizing work.
• Skill in the operation of computers and other modern office equipment.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.

City Of Savannah Employee Benefits

• Paid Holiday
• Paid Vacation
• Paid Sick Leave
• Defined Benefit Retirement Pension Plan
• Protective Services Retirement Plan (select positions)
• Deferred Compensation Retirement Plan
• Retirement Seminars
• PPO Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Wellness Programs
• Health & Wellness Incentives
• Long Term Disability
• Excellence and Service Recognition
• Employee Development and In-Service Training
• Educational Assistance Program
• Uniform Allowance (select positions)
• Employee Assistance Program
• Discounts and Memberships
• Employee Relations
• Direct Deposit
• Credit Union
• Pretax Parking Deductions
• Employer Assisted Home Purchase Program
• Domestic Partnership Benefits
• Healthcare
• PPO Medical Plus Plan
• PPO Medical Basic Plan
• Dental Plus Plan
• Dental Basic Plan
• Vision Service Plan
• Life Insurance
• Basic Life and ADD
• Supplemental Life Employee
• Supplemental Life Spouse
• Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.