Mayor’s Executive Administrative Assistant & Liaison

City of Coral Gables; Coral Gables (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Coral Gables seeks an experienced administrative/secretarial professional to support the Mayor with clerical tasks and executive coordination. The role involves acting as the Mayor’s liaison, managing communications, scheduling meetings and events, and handling city records.

Ideal candidates will have a high school diploma or equivalent, with a preference for an associate’s degree and at least five years of clerical or secretarial experience.

Qualifications

• Requires high school diploma or equivalent.
• Associate’s degree preferred.
• Administrative or executive secretarial experience preferred; minimum of five years clerical experience.

Responsibilities

• Provide administrative and clerical support to the Mayor.
• Serve as liaison for the Mayor.
• Schedule and arrange Mayor's meetings, events and travel.
• Manage Mayor's mail, e‑mail, phone calls and calendar.
• Prepare purchase requisitions.
• Handle special projects; conduct research; analyze data.
• Maintain records and files.
• Assist Citizens Advisory Council and HOA Board.

Skills

Administrative experience

Secretarial experience

Clerical experience

Communication skills

Education

High School diploma or equivalent

Associate’s Degree preferred

Job description

City of Coral Gables seeks an experienced administrative/secretarial professional to support the Mayor with clerical tasks and executive coordination. The role involves acting as the Mayor’s liaison, managing communications, scheduling meetings and events, and handling city records.

Ideal candidates will have a high school diploma or equivalent, with a preference for an associate’s degree and at least five years of clerical or secretarial experience.