Budget Analyst

COH City Of Hialeah; United States; On-site; USD 43,000 - 88,000; Full time

Job summary

The City of Hialeah is seeking a skilled Budget Analyst to support the preparation and maintenance of the city’s operating budgets. You will analyze departmental spending, ensure fiscal soundness, and assist in producing budget documents and presentations.

Requires a bachelor's degree in Business or Public Administration and 3–5 years' budgeting experience, with advanced Excel skills and the ability to work under deadlines.

Qualifications

• Bachelor's degree from an accredited four-year college or university in Business or Public Administration, Finance, Accounting, or related field.
• Three (3) to five (5) years of professional experience in budgeting, finance, accounting, or closely related field, preferably within a state or local government.
• High level of proficiency in Microsoft Excel.
• Any combination of education & experience may be considered.

Responsibilities

• Assists in the preparation of annual department operating and capital budgets.
• Monitors department budgets; compares actual to budgeted expenditures.
• Assimilates the budget manual, calendar and budget estimates for subsequent distribution to all departments prior to the start of the City's annual budget process.
• Reviews departmental budget requests upon receipt, and recommends funding necessary to maintain the current service level.
• Assists in the preparation of budget documents, reports, and presentations for internal use.
• Ensures accurate Workday worktag assignment for supplier invoices, miscellaneous payments, purchase and office requisitions, and P-Card transactions.
• Participates in the implementation of approved recommendations, including assisting in the preparation of forms, procedures, and training materials.
• Provides support to fee studies and cost analyses.
• Reviews Workday job requisitions submitted by departments to ensure positions are vacant and authorized, confirms worktags are correctly assigned, verifies funding and cost allocations, approves position control adjustments, and maintains accurate position and vacancy records.
• Reviews budget transfers and amendments submitted by departments, ensuring worktags and funding allocations are correct.

Skills

Verbal and written communication

Multi-project management

Budget analysis

MS Excel advanced

Education

Bachelor's degree in Business or Public Administration

Finance or Accounting background

Tools

Excel

Job description

Salary Range: $43,169.36 - $88,454.34

DISTINGUISHING CHARACTERISTICS OF WORK

This is responsible, professional, financial work of considerable difficulty in the preparation and maintenance of the City's operating budgets, and in the providing of budgetary analysis and assistance to Budget Administrator and the various City Department Heads. An employee in this classification is responsible for the preparation and implementation of a programmatically valid and fiscally sound operating budget for the City. Duties also include the analysis of departmental spending, budgetary control, maintaining the personnel position control system, and making recommendations concerning the allocation and redistribution of funds.

ESSENTIAL EXAMPLES OF DUTIES

• Assists in the preparation of annual department operating and capital budgets.
• Monitors department budgets; compares actual to budgeted expenditures.
• Assimilates the budget manual, calendar and budget estimates for subsequent distribution to all departments prior to the start of the City's annual budget process.
• Reviews departmental budget requests upon receipt, and recommends funding necessary to maintain the current service level.
• Assists in the preparation of budget documents, reports, and presentations for internal use.
• Ensures accurate Workday worktag assignment for supplier invoices, miscellaneous payments, purchase and office requisitions, and P-Card transactions.
• Participates in the implementation of approved recommendations, including assisting in the preparation of forms, procedures, and training materials.
• Provides support to fee studies and cost analyses.
• Reviews Workday job requisitions submitted by departments to ensure positions are vacant and authorized, confirms worktags are correctly assigned, verifies funding and cost allocations, approves position control adjustments, and maintains accurate position and vacancy records.
• Reviews budget transfers and amendments submitted by departments, ensuring worktags and funding allocations are correct.
• Performs related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to communicate effectively, both verbally and in writing, with the Mayor, departmental executives and community groups. Ability to manage multiple projects and meet strict deadlines, particularly during the annual budget process. Ability to establish and maintain effective working relationships with other employees, supervisors, department heads, officials of other agencies and the general public. Ability to direct and coordinate the work of subordinates in the implementation of budgetary and operational policies and procedures. Ability to participate in the development of a programmatically valid and fiscally sound operating budget for the City. Ability to perform statistical and financial analysis of expenditures and revenues and to prepare comprehensive reports.

PHYSICAL DEMANDS

Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English. Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machines. Work is performed indoors within a quiet to moderately noisy environment. Must be able to lift, carry and or push articles weighing up to 20 lbs.

MINIMUM TRAINING AND EXPERIENCE

Bachelor's degree from an accredited four-year college or university in Business or Public Administration, Finance, Accounting, or related field. Three (3) to five (5) years of professional experience in budgeting, finance, accounting, or closely related field, preferably within a state or local government. High level of proficiency in Microsoft Excel. Any combination of education & experience may be considered.

Range: 32 - Confidential Revised: 07/30/2019; 02/2023; 02/02/2026 Personnel Board Approved: 08/05/2019; 03/06/2023; ___________

The City of Hialeah Human Resources Department is committed to providing employees an exceptional work environment where through hard work, dedication, and equal opportunity for learning and personal development, employees are able to grow, flourish, and make a difference in our community. The Human Resources Department ensures compliance with Federal, State, and local laws, collective bargaining agreements, and City policies, rules and regulations.

The City of Hialeah is an equal opportunity employer. There will not be any discrimination or harassment of any kind on account of age, color, race, religion, sexual orientation, national origin, disability, genetic information, marital or familial status, military service or any of the protected categories.

The City of Hialeah is a drug and alcohol free employer.