Public Sector Administrative Assistant I/II

City of Del Mar; Del Mar (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Del Mar is seeking an Administrative Assistant I/II to support the Administrative Services Department, including City Clerk functions. The role serves as the first point of contact at City Hall and handles inquiries, payments and data entry while supporting meeting agendas, minutes and notices.

Ideal candidates will have strong organizational and communication skills, experience in office administration, and a customer-service orientation.

Qualifications

• Requires a high school diploma or GED and at least 3 years of office administrative support experience.
• Experience in a government setting is desirable but not required.
• Strong organizational, communication and customer-service skills.

Responsibilities

• Provide comprehensive administrative support to the City Clerk division, including agendas, packets, minutes and notices.
• Staff the City Hall front desk; handle phone and email inquiries with professionalism.
• Process payments (parking, fees) and reconcile related cash receipts.
• Maintain records, forms, reports and logs; organize files and data as required.
• Schedule appointments, meetings and prepare meeting materials; assist managers and staff.

Skills

Office admin

Customer service

Communication

Data entry

Education

High school diploma or GED

3 years related experience

Tools

Microsoft Office

Job description

The City of Del Mar is seeking an Administrative Assistant I/II to support the Administrative Services Department, including City Clerk functions. The role serves as the first point of contact at City Hall and handles inquiries, payments and data entry while supporting meeting agendas, minutes and notices.

Ideal candidates will have strong organizational and communication skills, experience in office administration, and a customer-service orientation.