Administrative & Finance Assistant

City of St Joseph; Michigan; On-site; USD 32,000 - 42,000; Full time

Job summary

City of St Joseph in Michigan is seeking a friendly receptionist for City Hall to manage front-desk duties, greet visitors, answer phones, collect payments for city services, and route inquiries to the appropriate departments.

The role supports multiple city departments, assists with data entry, mail distribution, and helps maintain a tidy office. Experience in finance and BS&A knowledge are preferred.

Qualifications

• Must be 18+ with a high school diploma or GED.
• Ability to read and understand written documents such as rules and policies.
• Follow written and oral instructions.
• Basic computer skills required for daily tasks.
• Ability to work alone or in a team and interact with the public politely.

Responsibilities

• Perform reception and counter duties, take payments for city fees, greet visitors, answer routine inquiries, and sort/distribute mail.
• Assist Finance with cash receipting, accounts payable, and water billing functions.
• Maintain a clean, organized office environment and file documents.
• Handle data entry projects for multiple departments.

Skills

Customer service

Communication

Teamwork

Reading comprehension

Basic computer skills

Interpersonal skills

Education

High school diploma or GED

Tools

BS&A

Job description

Under the supervision of the City Manager, this position is responsible for receptionist duties at City Hall, providing support services for various departments, and may perform other work as assigned. The individual selected is expected to be self-motivated and friendly in carrying out the duties required of this position.

The person in this position will:

• Perform reception and counter duties, including, but not limited, taking payments for various City fees, receive visitors and telephone calls, answer routine inquiries on City services, and sort and distribute daily mail.
• Assist the Finance Department with cash receipting, accounts payable, and water billing functions.
• Assist with maintaining a clean office work environment, including filing various documents.
• Data entry projects for various departments.

Required Knowledge, Skills, Abilities, and Qualifications

• Must be at least eighteen (18) years of age, with a high school diploma or GED.
• Must be able to read and understand written documents such as work rules and policies.
• Understand and follow written and oral instructions.
• Must be able to use basic computer programs.
• Must have the ability to work alone, or as part of a team, and to interact with the public in a courteous and respectful manner.
• Knowledge of BS&A preferred.
• Finance Department experience preferred.
• At least three (3) years of related experience in a professional setting.