Public Safety Records Specialist

Eastern Michigan University; Ypsilanti (MI); On-site; USD 44,000 - 54,000; Full time

Job summary

Eastern Michigan University Public Safety is seeking a Public Safety Records Specialist to oversee administration, accuracy, security, and dissemination of records in line with federal, state, and local laws and university policies. This in-person role is based on EMU's Main Campus.

The starting salary is $49,130 ( $23.62/hour ), with 100% appointment. Responsibilities include CJIS compliance, FOIA processing, Clery Act reporting, and coordination with prosecutors, courts, and law enforcement

Qualifications

• A high school diploma or GED is required.
• Two years of administrative, records management, law enforcement, higher education, or compliance experience is required.
• Experience working with confidential records is required.
• Proficiency using Microsoft Office Suite, including Excel, Word, Outlook, and database software is required.
• Ability to learn applicable federal regulations, including the Jeanne Clery Act, is required.

Responsibilities

• Performs complex administrative work involving police reports, CJIS, records management, court documentation, and compliance with privacy and reporting requirements.
• Maintains electronic and physical filing systems, including documentation of records requests and responses; coordinates and processes records requested by prosecutors, courts, attorneys, and agencies.
• Assists with the collection, organization, maintenance, and reporting of information under the Clery Act, including maintaining the Daily Crime Log and Clery Audit Trail.
• Performs records management duties, maintains compliance documentation, assists with the Annual Security and Fire Safety Report, and supports the Clery Compliance Coordinator through accurate recordkeeping.
• Ensures proper document retention and destruction per Michigan schedules and university policy, while maintaining confidential communications with stakeholders.
• Support departmental administrative projects as assigned.

Skills

High attention to detail

Microsoft Office Suite

Confidential records handling

Learning federal regulations (JeanneCl

Clery Act knowledge

FOIA knowledge

Education

Associate degree in Criminal Justice, Public Administration, Business Administration, Records Management, or related field

Tools

RMS

CAD

Law enforcement databases

Job description

Title: Public Safety Records Specialist

Employee Classification: CS - Clerical/Secretarial

Pay Grade:06

Division: Public Safety

Subdivision:Public Safety

Department: Public Safety

Campus Location: Main Campus

General Summary

The Public Safety Records Specialist is responsible for the administration, maintenance, accuracy, security, and dissemination of law enforcement and public safety records in accordance with federal, state, and local laws, as well as university policies.

Principal Duties and Responsibilities

• Performs complex administrative work involving police reports, criminal justice information systems (CJIS), records management, court documentation, and compliance with applicable federal, state, and local privacy and reporting requirements.
• Maintains electronic and physical filing systems, including documentation of all records requests and responses, coordinates and processes records requested by prosecutors, courts, attorneys, and law enforcement agencies and civilians using the guidelines set forth in the Michigan Freedom of Information Act (FOIA) and CJIS compliance.
• Assists with the collection, organization, maintenance, and reporting of information required under the Jeanne Clery Campus Safety Act, to include maintaining the Daily Crime Log and Clery Audit Trail.
• Performs records management duties, maintains compliance documentation, assists with the preparation of the Annual Security and Fire Safety Report (ASFSR), and supports the Clery Compliance Coordinator through accurate recordkeeping, data collection, and administrative coordination.
• Ensures proper document retention and destruction according to Michigan record retention schedules and university policy, while maintaining professional and confidential communications with all stakeholders.
• Support departmental administrative projects as assigned.

Minimum Qualifications

• A high school diploma or GED is required.
• Two years of administrative, records management, law enforcement, higher education, or compliance experience is required.
• Experience working with confidential records is required.
• Proficiency using Microsoft Office Suite, including Excel, Word, Outlook, and database software is required.
• Ability to learn applicable federal regulations, including the Jeanne Clery Act, is required.

Preferred Qualifications

• An associate degree in Criminal Justice, Public Administration, Business Administration, Records Management, or a related field is preferred.
• Experience working within a police department or campus public safety agency is preferred.
• Experience with Records Management Systems (RMS), Computer Aided Dispatch (CAD), or law enforcement databases is preferred.
• Knowledge of the Clery Act, FERPA, FOIA, and crime reporting standards is preferred.
• Experience preparing statistical reports and maintaining compliance documentation is preferred.

Special Instructions

This is a full in-person position on EMU's main campus.

The starting salary for this position is $49,130, or $23.62/hour.

Appointment Percentage: 100%

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Equal employment opportunity, including veterans and individuals with disabilities.