Public Safety Records & Data Clerk

Village of Palm Springs; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Village of Palm Springs is seeking a clerical assistant responsible for varied tasks in the Records Department of the Public Safety Department. The role requires typing from various formats and handling reports, entries, and statistical records.

Reception duties and general information provision are included. Applicants should have a high school diploma or equivalent and at least one year of clerical experience; additional training or education may substitute for experience.

Qualifications

• Requires a high school diploma or acceptable equivalency diploma.
• One year of clerical experience.
• Comparable amount of training, education or experience may be substituted for the above minimum qualifications.

Responsibilities

• Types from copy, rough draft or general instructions for materials relating to department activities.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record-keeping functions.
• Acts as receptionist, providing general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and reports.
• Maintains files and records pertaining to the department.

Skills

Business English

Spelling & Math

Office machines

Clerical records

Data entry & retrieval

Decision making

Public interaction

Education

High school diploma or equivalency

Tools

Computer

Office equipment

Job description

Responsible clerical work which involves moderately complex and usually varied work methods and problems in the records department of the Public Safety Department.

The following duties are normal for this position.

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

The omission of specific statements of duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required or assigned.

Employees must possess a high school diploma or an acceptable equivalency diploma. One (1) year of clerical experience. A comparable amount of training, education or experience may be substituted for the above minimum qualifications.

• Knowledge of business English, spelling and mathematics.
• Knowledge of modern office machines, practices and procedures.
• Ability to maintain complex clerical records and prepare reports from same.
• Ability to operate computer.
• Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
• Ability to deal courteously with the public.
• Ability to access, input and retrieve information from computer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Acceptable eyesight with or without corrections. Acceptable hearing with or without aid. Ability to communicate both orally and in writing. Ability to access file cabinets for filing and retrieval of data. Ability to sit at a desk and view a display screen for extended periods of time. Ability to enter data at a prescribed rate of speed. Ability to type accurately at a prescribed rate of speed.

ENVIRONMENTAL CONDITIONS

Works inside an air-conditioned office environment. Reasonable accommodations will be made for otherwise qualified individuals with a disability.