Public Relations Assistant

Overtime Men’s Health; Tampa (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Overtime Men’s Health in Tampa, FL is seeking an organized Executive Assistant to support the founder and drive day-to-day operations. You will manage calendars, draft outreach, and coordinate media appearances and travel with precision.

The role requires 1–3+ years supporting a founder or fast-paced team, strong writing for pitches, and solid familiarity with Instagram, TikTok, and YouTube workflows. Experience with Google Workspace and Notion is a plus.

Qualifications

• 1–3+ years supporting a founder, creator, executive, or fast-paced team.
• Confident, articulate writer who crafts outbound pitches that get responses.
• Solid understanding of Instagram, TikTok, and YouTube publishing workflows.
• Master calendar coordination, task tracking, and follow-through; nothing falls through.
• High emotional intelligence; represents the founder with peers and partners.
• Comfortable with Google Workspace, Notion/Airtable, Zoom, and scheduling tools.

Responsibilities

• Manage founder's daily schedule, meetings, and high-priority commitments.
• Triage emails and inquiries; filter noise and draft responses.
• Coordinate filming dates, interviews, and travel logistics as needed.
• Organize projects and deadlines across Notion, Slack, and Google Workspace.
• Research and pitch guest spots on podcasts and media panels.
• Create personalized pitch emails and media one-sheets.
• Manage booking lifecycle: links, media kits, interview briefs, promos.
• Maintain a CRM of media contacts, hosts, and partners.

Skills

Executive support

Calendar management

Pitch & outreach

Social media literacy

Discretion & professionalism

Tech proficiency

Tools

Google Workspace

Notion

Airtable

Zoom

Slack

Job description

1. Executive Support & Day-to-Day Operations

Manage and protect the founder’s daily schedule, meetings, recording sessions, and high-priority commitments.

Triage incoming emails, inquiries, and inbound direct messages—filtering noise, prioritizing critical leads, and drafting responses.

Coordinate logistics for filming dates, interviews, guest appearances, and travel when needed.

Keep projects, content deadlines, and action items organized across tools like Notion, Slack, or Google Workspace.

Proactively research, pitch, and secure guest spots on top-tier podcasts, industry shows, and digital media panels.

Craft compelling, personalized pitch emails and one-sheets that stand out to hosts and producers.

Manage the entire booking lifecycle: coordinate recording links, send media kits, prep interview briefs for the founder, and handle post-episode promotion/assets.

Maintain a structured CRM/database of media contacts, show hosts, and prospective brand partners.

3. Social Media Management & Brand Growth

Manage day-to-day posting schedules and content uploads across Instagram, TikTok, and YouTube.

Ensure video titles, descriptions, hooks, captions, tags, and thumbnails are properly staged and optimized.

Monitor channel engagement, filter key networking opportunities from comments/DMs, and ensure the community is actively engaged.

Track monthly performance metrics and highlight key opportunities to grow reach.

Qualifications & Requirements

Executive Assistant Experience: 1–3+ years supporting a founder, creator, executive, or fast-paced team.

Pitching & Outreach Ability: Confident, articulate writer who knows how to craft outbound pitches that actually get responses and bookings.

Social Media Literacy: Solid hands-on understanding of Instagram, TikTok, and YouTube interfaces and publishing workflows.

Extreme Organization: Master of calendar coordination, task tracking, and follow-through; nothing falls through the cracks.

Discretion & Professionalism: High emotional intelligence, capable of representing the founder’s voice with industry peers and partners.

Tech-Proficient: Comfortable with Google Workspace, Notion/Airtable, Zoom, and modern social scheduling tools.

Bonus Points If You Have:

Previous experience supporting digital creators, media personalities, or direct-to-consumer founders.

Existing contacts or familiarity with podcast production and booking workflows.

Basic familiarity with short-form video staging, Canva, or basic asset management