Public Records & TPIA Operations Coordinator

City & Borough of Sitka Alaska; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

City of Houston seeks an Administrative Coordinator to support the Houston Public Works Public Information Act program, handling high-volume open records requests, tracking compliance, and coordinating across divisions. This role requires discretion, organization, and independent judgment.

The position involves intake, review, deadlines, and collaboration with the Legal Department, GovQA, and other systems. A Bachelor's degree and 5 years of admin experience are required.

Qualifications

• Requires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.
• Five years of administrative experience required; substitutions allowed with advanced degrees.

Responsibilities

• Coordinates day-to-day handling of public information requests under the Texas Public Information Act (TPIA).
• Reviews requests for scope, deadlines, and confidentiality issues; coordinates with divisions and Legal Department.
• Monitors deadlines and status using GovQA and other systems; escalates complex matters as needed.
• Prepares correspondence, reports, and reference materials; supports process improvements.
• Acts as backup to TPIA program lead and assists with special projects.

Skills

Organizational skills

Analytical skills

Critical thinking

Communication skills

MS Office proficiency

Education

Bachelor's degree in Business Administration or Liberal Arts

Tools

GovQA

Infor

Talent Management Systems

Job description

City of Houston seeks an Administrative Coordinator to support the Houston Public Works Public Information Act program, handling high-volume open records requests, tracking compliance, and coordinating across divisions. This role requires discretion, organization, and independent judgment.

The position involves intake, review, deadlines, and collaboration with the Legal Department, GovQA, and other systems. A Bachelor's degree and 5 years of admin experience are required.