Public Programs Logistics & Admin Coordinator

Smithsonian Institution; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

The Smithsonian Institution seeks a Support Services Specialist to provide logistical and administrative support to the Public Programs. You will help coordinate scheduling, prepare materials, and assist with procurement and budget tasks under guidance.

This role requires strong organizational skills, attention to detail, and the ability to communicate with internal staff and external partners. Experience in office administration and coordinating program spaces and supplies is essential.

Qualifications

• Experience coordinating program logistics and scheduling
• Experience handling correspondence and communications within an office/department
• Experience with procurement, budgeting, and tracking systems

Responsibilities

• Provide logistical and administrative support for the Education Department’s Public Programs
• Assist with scheduling meetings, taking notes, and organizing information
• Update support requirements for personnel, equipment, and facilities
• Prepare drafts, copy edit, and assemble program materials
• Input information into databases and tracking systems; support communications to staff and stakeholders
• Assist with routine inquiries and maintain internal communications
• Prepare outgoing correspondence; ensure accuracy and conformity to guidelines
• Support procurement and budget-related activities for the program

Skills

Logistical coordination

Scheduling

Administrative support

Communication with stakeholders

Job description

The Smithsonian Institution seeks a Support Services Specialist to provide logistical and administrative support to the Public Programs. You will help coordinate scheduling, prepare materials, and assist with procurement and budget tasks under guidance.

This role requires strong organizational skills, attention to detail, and the ability to communicate with internal staff and external partners. Experience in office administration and coordinating program spaces and supplies is essential.