Events & Protocol Coordinator — DC

Smithsonian Institution; Washington (District of Columbia); On-site; USD 57,736 - 65,435; Full time

Job summary

The Smithsonian Institution is seeking a Special Events Assistant in Washington, DC. This role supports the Office of Special Events and Protocol with event coordination, invitations, travel arrangements, and administrative tasks for high-profile functions.

The position is Trust Fund, full time, and open to qualified applicants in the United States. Relocation is not paid; work is performed in Washington, DC.

Qualifications

• Knowledge of special events production and protocol.
• Ability to schedule special events.
• Ability to prepare invitations and event memoranda in writing.
• Excellent spelling, grammar, and business letter writing.
• Clear written and oral communication for invitations and event briefings.
• Knowledge of and ability to manage an office filing system.
• Knowledge of word processing, data entry and analysis with MS Office.

Responsibilities

• Coordinate information and briefing materials for event participation.
• Prepare and coordinate logistical arrangements and administrative tasks.
• Enter and process small purchase orders in the Smithsonian system.
• Maintain the monthly Special Events Calendar and distribute it Institution-wide.

Skills

Event planning

Scheduling

Invitations

Writing skills

Oral & written communication

Multitasking

Tools

MS Word

Excel

Access

Job description

The Smithsonian Institution is seeking a Special Events Assistant in Washington, DC. This role supports the Office of Special Events and Protocol with event coordination, invitations, travel arrangements, and administrative tasks for high-profile functions.

The position is Trust Fund, full time, and open to qualified applicants in the United States. Relocation is not paid; work is performed in Washington, DC.