Public Meetings & Records Coordinator

State Archives; Maryland; On-site; USD 52,000 - 78,000; Full time

Job summary

Civicworks is seeking an Administrative Officer II to coordinate the Maryland Reparations Commission at the Maryland State Archives. This role provides administrative and organizational support to Commissioners researching historical harms from slavery and inequitable policies, while serving as the primary contact for meetings, records management, public communications, and outreach initiatives.

The position emphasizes careful documentation, stakeholder engagement, and cross-functional

Qualifications

• High school diploma or equivalency required.
• Two years of administrative staff or professional work experience.
• One year of full-time coordination or management of a Commission, Board, or Committee.
• Six months of experience coordinating public meetings or hearings.
• Experience with sensitive media and stakeholder communications.
• Ability to manage large volumes of physical and digital files.
• Experience with Google Workspace and cross-functional team coordination.

Responsibilities

• Coordinate meetings and serve as primary contact for Commissioners.
• Oversee records management, public communications and outreach initiatives.
• Support documentation of historical harms research and archival activities.

Skills

Public meeting coordination

Stakeholder communications

Records management

Cross-functional coordination

Education

High school diploma or equivalent

Tools

Google Workspace

Job description

Civicworks is seeking an Administrative Officer II to coordinate the Maryland Reparations Commission at the Maryland State Archives. This role provides administrative and organizational support to Commissioners researching historical harms from slavery and inequitable policies, while serving as the primary contact for meetings, records management, public communications, and outreach initiatives.

The position emphasizes careful documentation, stakeholder engagement, and cross-functional