Public Meetings Clerk

Consolidated Municipality of Carson City; Carson City (NV); On-site; USD 64,000 - 89,000; Full time

Benefits offered by this job

PERS retirement options

Excellent benefits

CCEA contract benefits

Job summary

Carson City Clerk Recorder's Office in Carson City, Nevada, is seeking a full-time, non-exempt Administrative Clerk to coordinate and provide support for board meetings, take minutes, transcribe verbatim records, and manage agenda items and publications.

Under supervision, you will prepare and publish minutes, handle official documents, train staff and public on meeting procedures, maintain records, and ensure compliance with Nevada Open Meeting Law.

Qualifications

• Equivalent to an Associate's Degree with major course work in business, public administration or related field AND two (2) years of administrative support experience in public meeting procedure.
• Experience handling minutes, agendas and public records preferred.
• Knowledge of Nevada Open Meeting Law and NRS procedures.

Responsibilities

• Attend publicly-noticed meetings and record minutes and audio transcripts.
• Prepare, execute and distribute legal documents (agreements, leases, ordinances, resolutions).
• Publish minutes, route approvals and file official minutes with back-up material per NRS.

Skills

Open meeting laws

Records management

Written reports

Oral and written communication

Teamwork and collaboration

Education

Associate's Degree in business/public administration

Tools

Word processing

Data entry

Spreadsheet software

Job description

This is a full-time, FLSA non-exempt position with Carson City Clerk Recorder's Office located in Carson City, Nevada.Under general supervision, coordinates and provides support for Board,, Commission, and Committee meetings by providing minutes, audio recordings, and verbatim transcripts for publicly-noticed meetings, confidential hearings, and other meetings related to City operations.

Individuals may choose between the following Nevada PERS Retirement plans:

• Employer-Paid PERS: $25.3617 - $35.5064 hourly / $52,752.44 - $73,853.26 annually
• Employee/Employer-Paid PERS: $30.5960 - $42.8345 hourly / $63,639.68 - $89,095.76 annually

To learn more about the Nevada Public Employees' Retirement System (PERS), click here (Download PDF reader).

To learn more about the Nevada Public Employees Retirement System (Nevada PERS) click on this link: New Member Information

In addition to an outstanding retirement plan, this position is afforded the excellent benefits set forth in the Carson City Employees Association labor contract: CCEA Labor Contract

Please Note: Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

** This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. **

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Attends various publicly-noticed meetings and makes a written and digitally-recorded record of the proceedings; prepares minutes of meetings and proceedings as required by Nevada Revised Statutes (NRS), Nevada Open Meeting Law, and procedures adopted by City; creates City agenda items, prepares and publishes minutes.
• Completes, executes and distributes legal documents such as agreements, contracts, leases, ordinances, and resolutions.
• Ensures minutes are correctly routed, all required signatures are obtained, and official minutes are properly filed with all corresponding back-up material in accordance with NRS.
• Provides information and training to the public, City staff, and members of boards and commissions on the taking of minutes and meeting procedures.
• Submits publications to local newspaper in accordance with statutory requirements; submits City Municipal Code updates to code publisher; updates and maintains City Municipal Code book.
• Maintains accurate records and files; assists in the maintenance of official City records; compiles information and prepares special and periodic reports related to the work performed.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Uses standard office equipment, including a computer, in the course of the work.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Equivalent to an Associate's Degree with major course work in business, public administration or related field AND two (2) years of administrative support experience in public meeting procedure; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• Valid driver's license

Required Knowledge and Skills

Knowledge of:

• Office management practices and procedures, including records management and the operation of standard office equipment.
• Functions and activities of an elected board of supervisors.
• Applicable laws, codes and regulations, including open meeting laws.
• Use of specified computer applications involving word processing, data entry and/or standard report generation; business arithmetic.
• Correct business English, including spelling, grammar and punctuation.
• Principles and techniques of preparing effective written informational materials, including accurate action minutes.
• Communicating effectively in oral and written forms.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

Skill in:

• Reading and explaining rules, policies and procedures.
• Performing detailed and complex office support work.
• Establishing, maintaining and researching complex and official files.
• Compiling and summarizing information and preparing periodic or special reports.
• Preparing clear and concise reports, minutes, correspondence and other written materials.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Dealing successfully with Board of Supervisors, city staff at various levels, the public, in person and over the telephone.
• Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.

SUPERVISION RECEIVED AND EXERCISED:

Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling between locations.

CONDITIONS OF EMPLOYMENT:

1. All new employees serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason, or no reason
2. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation
3. Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency
4. Employees may be required to complete Incident Command System training as a condition of continued employment
5. New employees are required to submit to a fingerprint based background investigation which cost the new employee $47.00 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen
6. Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov
7. Carson City is an Equal Opportunity Employer.