Legal Assistant - Public Defender

Consolidated Municipality of Carson City; Carson City (NV); On-site; USD 52,000 - 88,000; Full time

Benefits offered by this job

PERS retirement options

Carson City Employees Associationbenef

Job summary

Consolidated Municipality of Carson City is seeking a full-time, non-exempt legal office assistant for the Public Defender's Office. The role supports attorneys, screens visitors, drafts pleadings, and manages confidential documents in a fast-paced environment.

Responsibilities include calendaring court dates, preparing reports, organizing files, and providing general secretarial assistance. Requires a high school diploma or GED with 2 years of legal/clerical experience; HR may accept an

Qualifications

• High school diploma or GED and two years of clerical or administrative experience in a legal or court office.
• Equivalent combination of education, training and experience as determined by HR.
• Proficient word processing and data entry.
• Strong knowledge of legal office terminology and document formats.

Responsibilities

• Performs confidential legal office support work with independent judgement.
• Receives and screens visitors and telephone calls.
• Processes a variety of legal documents following instructions.
• Drafts pleadings, subpoenas, briefs, and other documents from notes.
• Uses a computer for word processing and data entry.
• Schedules court dates and files with the court.
• Researches and compiles informational materials.
• Initiates correspondence for signature by staff.
• Organizes and maintains legal files.
• Relieves attorneys of administrative matters and coordinates meetings.
• Sets priorities and meets deadlines.
• Contributes to team efficiency and customer service.
• Provides general secretarial and office admin assistance.
• Demonstrates courteous behavior with the public and City staff.

Skills

Word processing

Data entry

Report generation

Office administration

Record keeping

Business English

Legal terminology

Education

High school diploma or GED with 2 years clerical/legal experience

Tools

Microsoft Office

Job description

This is a full-time, FLSA non-exempt position with Carson City Public Defender's Office.

Individuals may choose between the following PERS Retirement plans:

• Employer-Paid PERS Retirement: $25.0175 - 35.0244 hourly / $52,036.40 - 72,850.70 annually
• Employee/Employer-Paid PERS Retirement: $30.1807 - 42.2530 hourly / $62,775.96 - 87,886.24 annually

In addition to an outstanding retirement plan, this position is afforded the excellent benefits set forth in the Carson City Employees Association labor contract.

• Performs confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the Public Defender’s Office.
• Receives and screens visitors and telephone calls, providing information regarding the particular area of assignment, which may require the use of judgment and interpretation of policies and procedures.
• Processes a variety of legal documents following instructions.
• Drafts pleadings, subpoenas, briefs, and other legal documents and correspondence, memoranda and reports from stenographic notes, brief instructions, dictated tapes or printed materials.
• Uses a computer for word processing and to input or retrieve data and prepare reports.
• Calendars and schedules court dates, meetings, and appointments for attorneys; and files or arranges for the filing of paperwork with the court.
• Researches and compiles a variety of informational materials.
• Initiates specified correspondence independently for signature by appropriate staff; and reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English language.
• Organizes and maintains legal files as directed.
• Relieves attorneys of certain administrative matters by following-up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings.
• Organizes own work, sets priorities, and meets critical deadlines.
• Contributes to the efficiency and effectiveness of the Public Defender’s Office service to its customers by offering suggestions and directing or participating as an active member of a team.
• Provides a variety of general secretarial and office administrative assistance.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High school diploma or GED AND two (2) years of clerical or administrative experience in a legal or court office; OR an equivalent combination of education, training and experience as determined by Human Resources.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• None

Required Knowledge and Skills

Knowledge of:

• The use of specified computer applications involving word processing, data entry and/or standard report generation.
• Microsoft Office suite.
• Business arithmetic.
• Office administrative practices and procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar, and punctuation.
• Legal office terminology, processes, procedures, and the format for legal documents.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.

Skill in:

• Making accurate arithmetic calculations.
• Establishing, maintaining, and researching office files, composing correspondence independently or from brief instructions.
• Preparing clear and concise reports, correspondence, and other written materials.
• Preparing pleadings and other legal documents from stenographic notes, brief instructions, dictated tapes or printed information.
• Providing varied and responsible legal secretarial and office administrative assistance to one or more attorneys and/or associated staff.
• Using applicable legal office terminology, forms, documents, and procedures in the course of the work.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing, prioritizing, and coordinating work activities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities.
• Dealing successfully with the public, in person and over the telephone, often where relations may be confrontational or strained.

SUPERVISION RECEIVED AND EXERCISED:

Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.

CONDITIONS OF EMPLOYMENT:

1. All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason.
2. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
3. Employees may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
4. Employees may be required to complete Incident Command System training as a condition of continuing employment.
5. New employees are required to submit to a fingerprint-based background investigation which cost the new employee $47.00 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen.
6. Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.
7. Carson City is an Equal Opportunity Employer.