Department Business Manager

Carson City, Nevada; Carson City (NV); On-site; USD 75,000 - 110,000; Full time

Job summary

The Carson City District Attorney's Office is seeking a capable administrator to plan, organize and supervise a range of financial, analytical and liaison functions for the department. Under direction, you will coordinate interdepartmental activities, oversee operational functions directly or through staff, and represent the department in meetings with other agencies.

You will manage budgets, supervise professional and clerical staff, and ensure adherence to city policies and regulations while

Qualifications

• Bachelor's Degree in Accounting, Finance, or related field.
• Four years of professional level experience in accounting, budgeting, financial analysis and reporting.
• Equivalent combination of education, training and experience.

Responsibilities

• Coordinate development and implementation of goals, objectives, policies, and procedures.
• Coordinate preparation of department budgets (capital, operational, supplemental).
• Supervise professional, technical and office staff.
• Oversee procurement activities including RFPs and contracts.
• Direct planning and maintenance of space and equipment for staff.
• Prepare narrative and statistical reports and presentations.

Skills

Public administration

Budget development

Team supervision

Policy development

Oral & written communication

Contract negotiation

Financial analysis

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Computer applications

Job description

Description

This is a full-time, FLSA-exempt position with the Carson City District Attorney's Office, located in Carson City, Nevada. Under direction, plans, organizes and supervises a variety of administrative, finance business, analytical and liaison functions for the designated City department; analytical and interdepartmental coordination activities; oversees specified operational functions directly or through assigned staff.

Examples of Duties

• Coordinates and assists in the development and implementation of goals, objectives, policies, procedures and work standards for the department.
• Coordinates the preparation of the department's capital, operational and supplemental budgets.
• Plans, organizes, administers, reviews and evaluates the activities of professional, technical and office support staff.
• Recommends selection of staff; trains staff and provides for their professional development; administers discipline as required.
• Contributes to the overall quality of the department's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures.
• Directs and participates in personnel management activities of the department; interprets City policies and procedures to employees and ensures that departmental activities are in compliance with codes, regulations, codes and procedures.
• Coordinates and participates in departmental purchasing activities, including the preparation and distribution of requests for proposals for professional services; analyzes proposals and negotiates and administers resulting contracts.
• Directs the planning, acquisition and maintenance of all physical space and equipment required by staff.
• May oversee and direct specific operational staff and activities related to the functions of the department to which assigned.
• Directs and participates in various committees and task forces; organizes activities and provides for staff support; prepares or reviews a variety of narrative and/or statistical reports, correspondence, agenda items, policy papers, presentations and other written materials.
• Oversees specified long- and short-term projects; represents the City and the department in meetings with other departments and agencies.
• Uses standard office equipment, including a computer, in the course of the work; drives a personal or City motor vehicle to attend meetings and visit off-site City locations.
• Demonstrates courteous and cooperative behavior when interacting with elected officials, public, contractors, and staff; acts in a manner that promotes a harmonious and effective workplace environment
• Maintains absolute confidentiality of work-related issues, records and City information.
• At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.

Typical Qualifications

Education and Experience: Bachelor's Degree in Accounting, Finance, or related field; AND four (4) years of professional level experience in a combination of accounting, budgetary and financial analysis and reporting; OR an equivalent combination of education, training and experience as determined by Human Resources.

Required Certificates, Licenses, and Registrations

• Valid Driver's License.

Required Knowledge and Skills

Knowledge of:

• Principles and practices of public administration.
• Principles and practices of project planning, development and evaluation.
• Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.
• Principles and practices of developing teams, motivating employees and managing in a team environment.
• Principles and practices of budget development and administration, basic accounting and public finance.
• Applicable laws, codes and regulations.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.
• Principles and practices of contract negotiation and administration.
• Principles and techniques of making effective oral presentations.
• Computer applications related to the work.
• Business mathematics, including statistics and financial analysis techniques.
• Records management principles and practices.
• Techniques for dealing with a variety of individuals, at all levels of responsibility, in person and over the telephone, often where relations may be confrontational or strained.
• Communicating effectively in oral and written forms.

Skill in

• Planning, organizing, supervising, reviewing and evaluating the work of others.
• Training others in policies and procedures related to the work.
• Assisting in developing and implementing goals, objectives, policies, procedures and work standards.
• Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner.
• Interpreting, applying and explaining complex federal, state and local laws and regulations.
• Preparing clear and concise reports, policies, procedures, correspondence and other written materials. Using initiative and independent judgment within general policy guidelines.
• Dealing successfully with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone.

Supervision Received and Exercised

Under Direction - Assignments and objectives are presented to incumbents at this level and established work processes are to be followed. Incumbents have some flexibility in the selection of work methods, the timing of work processes, and the methods of completing tasks. Supervision is periodic and is usually initiated by employee and/or when important problems, significant changes from past procedures, and policy implications are involved.

Physical Demands & Working Environment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.

Supplemental Information

Conditions of Employment:

1. Unclassified employees are "At Will" and as such, may be terminated at any time for any reason, or no reason.
2. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
3. Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
4. Employees may be required to complete Incident Command System training as a condition of continuing employment.
5. New employees are required to submit to a fingerprint based background investigation which cost the new employee $48.00 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen.
6. Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.
7. Carson City is an Equal Opportunity Employer.