Public Health Project Coordinator & Admin (Hybrid)

State of Rhode Island; Providence (RI); Hybrid; USD 55,000 - 70,000; Full time

Job summary

State of Rhode Island is seeking a proactive Project & Administrative Operations Coordinator to support a public health and community care program. You will work closely with program leadership to coordinate daily workflows, manage grant/contract deliverables, and oversee scheduling and cross-functional collaboration.

The role is hybrid (3 days on-site / 2 days remote) with responsibilities across project coordination, operational administration, and stakeholder engagement to deliver dependable,

Qualifications

• Associate degree, Bachelor’s degree, or equivalent practical coursework/certifications from an accredited institution.
• 2+ years of hands-on experience in program coordination, executive/administrative assistance, office management, or grant/contract support.
• Public sector administration, non-profit human services, healthcare operations, or grant-funded programs experience preferred.

Responsibilities

• Assist program leadership with end-to-end initiative tracking, planning reviews, and milestone deliverables for healthcare and community initiatives.
• Schedule and facilitate cross-functional meetings, manage calendars for up to two program administrators, record meeting minutes, organize webinar logistics, and prepare presentation materials.
• Support the administrative lifecycle of federal grants, service contracts, and program reporting requirements.
• Assist with public outreach coordination, partner communications, scheduling community presentations, and coordinating annual compliance site visits with funded partners.

Skills

Administrative foundations

Discretion & confidentiality

Organization & multitasking

Collaboration & communication

Technical proficiency

Education

Associate degree

Bachelor’s degree

Tools

Excel

Word processing

Zoom

Teams

File sharing environments

Job description

State of Rhode Island is seeking a proactive Project & Administrative Operations Coordinator to support a public health and community care program. You will work closely with program leadership to coordinate daily workflows, manage grant/contract deliverables, and oversee scheduling and cross-functional collaboration.

The role is hybrid (3 days on-site / 2 days remote) with responsibilities across project coordination, operational administration, and stakeholder engagement to deliver dependable,