Public Agency - Supervisor, Business Services

San José - Evergreen Community College District; San Jose (CA); On-site; USD 83,000 - 85,000; Full time

Job summary

The San José - Evergreen Community College District is seeking a Public Agency - Supervisor, Business Services to oversee the daily operations of the Business Services Department, report to the Vice President, Administrative Services, and lead financial activities.

The position is a temporary assignment through June 30, 2027, with hourly pay of $60.96 and a 8:00 AM – 5:00 PM, Monday to Friday schedule. Candidates will manage budgeting, reporting, and compliance across campus and district offices.

Qualifications

• Bachelor's degree from an accredited institution in accounting, finance, business administration or a related field.
• Three years of increasingly responsible accounting and budgeting experience, including one year of lead or supervisory experience.

Responsibilities

• Supervises and participates in the daily operations of the assigned college's Business Services Department; leads the preparation of financial performance statements for the operating budget of the campus; coordinates financial information flow with the District Office; reconciles budgets and produces general ledger and other summary documents; supports fiscal management by providing information and consultation on issues, designing forms, charts, or spreadsheets as requested.
• Performs continuous internal audit of campus financial data and documents to ensure accuracy, completeness and compliance with District policies and procedures and applicable government regulations; develops and maintains documents and records of transactions to support internal and external audits; reviews and verifies the financial management of assigned staff and budget officers.
• Oversees and prepares periodic financial statements for general fund accounts, grants, and other special programs; reviews budget allocations, compiles financial data and prepares reports in accordance with financial reporting requirements; assists with year-end closing by preparing adjusting entries for college operating and categorical budgets; provides year-end fiscal reports for categorical funds.
• Prepares budget transfers or journal vouchers for corrections or adjustments to the budget; reviews expense requisitions for compliance and analyzes and resolves budget variances with department heads; receives, reviews and approves budget and expenditure transfers, accounting entries and transactions to ensure conformance with funding requirements.
• Provides training and technical expertise to administrators, faculty, and staff for budget development and assists in resolving expenditure and budget issues and conflicts; conducts workshops; responds to questions from administrators, faculty, and staff regarding Business Services' activities, operations, rules and regulations; assists fund managers in resolving issues related to budget administration.
• Coordinates Business Services' activities with other college departments, fiscal office and the District Office; supervises and coordinates facility billing and collection of fees to external and internal customers; develops and coordinates payment plans for students accessing eligible student body funds; bills and receives funds for course attendees.

Skills

Accounting

Auditing

Budgeting

Financial reporting

Cost accounting

Government accounting

Education

Bachelor's degree in accounting, finance, business administration or related field

Job description

The San Jose/Evergreen Community College District is currently recruiting a Public Agency - Supervisor, Business Services. This is a temporary assignment through June 30, 2027. Hourly pay is $60.96. Working hours are Monday – Friday, 8:00 AM – 5:00 PM.

Reporting to the Vice President, Administrative Services, responsibilities will include:

• Supervises and participates in the daily operations of the assigned college's Business Services Department; leads the preparation of financial performance statements for the operating budget of the campus; coordinates financial information flow with the District Office; reconciles budgets and produces general ledger and other summary documents; supports fiscal management by providing information and consultation on issues, designing forms, charts, or spreadsheets as requested.
• Performs continuous internal audit of campus financial data and documents to ensure accuracy, completeness and compliance with District policies and procedures and applicable government regulations; develops and maintains documents and records of transactions to support internal and external audits; reviews and verifies the financial management of assigned staff and budget officers.
• Oversees and prepares periodic financial statements for general fund accounts, grants, and other special programs; reviews budget allocations, compiles financial data and prepares reports in accordance with financial reporting requirements; assists with year-end closing by preparing adjusting entries for college operating and categorical budgets; provides year-end fiscal reports for categorical funds.
• Prepares budget transfers or journal vouchers for corrections or adjustments to the budget; reviews expense requisitions for compliance and analyzes and resolves budget variances with department heads; receives, reviews and approves budget and expenditure transfers, accounting entries and transactions to ensure conformance with funding requirements.
• Provides training and technical expertise to administrators, faculty, and staff for budget development and assists in resolving expenditure and budget issues and conflicts; conducts workshops; responds to questions from administrators, faculty, and staff regarding Business Services' activities, operations, rules and regulations; assists fund managers in resolving issues related to budget administration.
• Coordinates Business Services' activities with other college departments, fiscal office and the District Office; supervises and coordinates facility billing and collection of fees to external and internal customers; develops and coordinates payment plans for students accessing eligible student body funds; bills and receives funds for course attendees.

EMPLOYMENT STANDARDS

• Accounting and basic audit principles and practices.
• Theory and practices of cost accounting, grants accounting and governmental accounting
• Preparation and interpretation of complex fiscal records and reports.
• District procurement policies and procedures.
• California Community College Budget and Accounting Manual (BAM).
• Federal/state and other applicable laws and regulations and District policies/procedures governing business services including the California Education Code and Title 5.
• Board Policies, Administrative Regulations, Accrediting Commission for Community & Junior Colleges Standards, Human Resources procedures and collective bargaining agreements.
• Assign, inspect, review and approve the work of staff in implementing college financial management processes.
• Implement Business Services policies and guidelines.
• Manage, supervise and train employees in accounting and revenue-collection practices.
• Determine work priorities and analyze situations using sound judgment in the application of policies, rules, regulations and standard operating procedures.
• Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.

Minimum Qualifications

Education and Experience:

• Bachelor's degree from an accredited institution in accounting, finance, business administration or a related field.
• Three years of increasingly responsible accounting and budgeting experience, including one year of lead or supervisory experience.

Desirable Qualifications

• Prior experiencing administering accounts and budgets in a higher-education institution.