PT Office Assistant

PTS Advance; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Assistant to provide essential administrative support to its leadership team. This role is critical for ensuring smooth daily operations and effective communication across departments. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks efficiently. Join a dynamic environment where your contributions will directly impact the success of the team and the organization. This full-time position offers a competitive hourly wage and the opportunity to grow within the company.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong proficiency in Microsoft Office is required.
• Ability to work independently and in a team environment.

Responsibilities

• Provide executive-level support to the Office Manager and senior leadership.
• Coordinate internal communications and facilitate information sharing.
• Monitor project deadlines and track progress on action items.

Skills

Microsoft Office

Communication Skills

Time Management

Multitasking

Attention to Detail

Education

High School Diploma or GED

Job description

This range is provided by PTS Advance. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $23.00/hr

Direct message the job poster from PTS Advance

Engineering Recruiter @ PTS Advance in the Power & Renewables Sector

Job Title: Office Assistant

Location: Onsite (No remote or hybrid options)

Schedule: Monday to Friday

Job Type: Full-Time, Contract-to-hire

Position Overview:

The Office Assistant will provide critical administrative support to the leadership of a Regional Office, ensuring smooth daily operations and effective communication across departments. This role requires a highly organized, detail-oriented individual with excellent communication and multitasking skills. The position is onsite only and not eligible for remote or hybrid work schedules.

Key Responsibilities:

• Provide executive-level support to the Office Manager and senior leadership.
• Coordinate internal communications and facilitate information sharing between departments.
• Monitor project deadlines and benchmarks; track and report progress on action items.
• Organize and manage logistics for on-site and off-site meetings, orientations, and training events.
• Analyze data and assist in compiling business plans and financial reports.
• Monitor office expenses and ensure alignment with budget guidelines.
• Prepare and distribute correspondence, meeting agendas, and minutes.
• Supervise and support administrative staff.
• Manage office inventory, equipment maintenance, furniture, and supplies.
• Administer access and security protocols (badging, keys).
• Support HR processes for onboarding and offboarding employees.
• Process accounts payable invoices related to office operations.
• Maintain and manage telephone and mobile communication systems.
• Oversee vehicle fleet assignments, rental coordination, and related documentation.
• Manage petty cash and office banking responsibilities.
• Coordinate building maintenance requests and vendor communications.
• Perform other duties as assigned and ensure compliance with company policies and standards.

Required Qualifications:

• High School Diploma or GED
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Typing speed of 65+ words per minute
• Excellent verbal and written communication skills
• Strong time management, multitasking, and organizational skills
• High attention to detail and accuracy
• Ability to work independently and in a team environment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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