Administrative Assistant New York School for the Deaf

Town of Greenburgh, NY; City of White Plains (NY); On-site; USD 80,000 - 100,000; Full time

Job description

REPORTS TO: Director of PPS

The Administrative Assistant will play a crucial role in managing and overseeing the school’s Student Data Management System (PowerSchool) and related services. This position requires a detail-oriented individual with excellent organizational and communication skills. The assistant will work closely with various departments, ensuring accurate data entry, reporting, and compliance with relevant regulations.

MAJOR RESPONSIBILITIES:

1. Student Data Management:
   
   • Manage PowerSchool, including updating and inputting student information, IEP details, and enrollment data.
   • Prepare reports for school administration, Board of Trustees, and NYS Department of Education.
   • Collaborate with elementary and secondary administrative assistants for accurate student schedules and attendance reports.
   • Respond to requests for information for both current and former students.
2. IEP Direct Medicaid & RS Management:
   
   • Verify and monitor provider licensing, certification, and submissions for district billing.
   • Conduct monthly exports for NYC-related services in the Easy Track System.
   • Collect, verify, and complete RS-logs from all Related Services providers.
   • Manage prescriptions and referrals for all Related Services.
3. Administrative Assistant Duties:
   
   • Act as a liaison between the OT/PT/Vision contractual agency and respective providers.
   • Maintain supervisor’s calendar and assist in scheduling meetings as needed.
   • Handle paperwork for the department, including interpreter requests, POs, and supply orders.
   • Maintain legislator information and create reports as requested.
   • Purge student files when students exit.
   • Check daily for attendance completion, and follow up as needed.
   • Perform general administrative tasks and other duties as assigned.

QUALIFICATIONS:

1. Office management experience in an educational environment is preferred.
2. Bachelor’s degree in a relevant field.
3. Previous experience in student data management including Frontline IEP Direct and PowerSchool preferred.
4. Excellent organizational, communication, and problem-solving skills.
5. Knowledge of NYS Department of Education reporting requirements.
6. Ability to communicate effectively through American Sign Language or willingness to learn.

SALARY: $40,000 – $47,500

TO APPLY: Email cover letter and resume to [e-mail] or apply online at www.olasjobs.org
New York School for the Deaf is an Equal Opportunity Employer