PT Natural Resources Department Assistant

Haywood Community College; Clyde (NC); On-site; USD 19,000 - 25,000; Part time

Job summary

Haywood Community College is seeking a part-time administrative support specialist to initiate, coordinate, and perform clerical tasks within an academic unit. Work 18–29 hours weekly, primarily 8:00 a.m.–4:00 p.m. Mon–Fri, with peak need 8:00 a.m.–1:00 p.m.

Mon–Thu and 8:00 a.m.–Noon Fri. The role includes greeting visitors, routing calls, managing mail and supplies, scheduling rooms, preparing reports, and supporting faculty travel and meetings.

Qualifications

• Associate degree required.
• Proficiency with Microsoft 365, Outlook, Word, and Excel.
• Strong organizational and communication skills.

Responsibilities

• Serve as receptionist for the department; answer and route calls, greet visitors, handle inquiries, manage mail and supplies.
• Prepare and process purchasing/requisitions, travel requests, and leave reports.
• Coordinate correspondence and maintain department files; manage room schedules and publications.

Skills

Reception duties

Customer service

Organizational skills

Education

Associate degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Responsible for initiating, coordinating, and performing the clerical and administrative functions required in the effective implementation of the administrative procedures of an academic unit.

*This part-time position works 18-29 hours per week based on departmental needs and the academic calendar. Scheduled hours will occur between 8:00 a.m. and 4:00 p.m., Monday through Friday, with the greatest need typically being Monday through Thursday from 8:00 a.m. to 1:00 p.m. and Fridays from 8:00 a.m. to noon.*

• Serve as receptionist. Responsible for answering and routing calls, greeting visitors, handling inquiries from the public, ordering and inventorying office supplies, operating office equipment (copier, scanner, etc.) and coordinating incoming and outgoing mail.
• Demonstrate a welcoming presence for students in accordance with HCC's student-centered learning environment

• Prepare and process purchase requisitions, work orders, travel requests, book adoptions, time sheets, and leave reports.
• Submit ticket requests for maintenance, security, or other needs for department faculty and staff.

• Coordinate correspondence and communication to/from faculty and staff and maintain up-to-date office files.
• Coordinate department room schedule of classes for registration and publication.
• Prepare correspondence, agendas, publications, and management reports as needed.
• Manage appointments, meetings, events, and assist with faculty travel schedules.
• Maintain currency on technology and software updates related to the responsibilities of this position.

• Provide support for assigned campus committees and various national and state organizations.
• Participate in college-wide trainings, workshops, and activities as required.
• Assist department Program Manager and Dean with projects/activities as needed
• Take minutes for meetings when needed.
• Adhere to all institutional policies and procedures.
• Perform other duties as assigned.

Additional Responsibilities

• Ensure a student-centered environment for the front office while supporting departmental faculty and staff.
• Work collaboratively to solve interdepartmental issues.

Required

• Associate’s Degree in Business Administration, College Transfer (AA, AS), Natural Resources, or a related field.
• Computer skills: Proficiency using Microsoft 365, Outlook, Word, and Excel.

Preferred

• Experience operating various office technology such as phone systems, printing systems, and basic audio/visual aids.
• Experience working in a professional and confidential work environment.
• Experience with online course management platforms, such as Moodle, a plus.

Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College.

Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.