PT Legal Assistant (HARTFORD)

CTTRANSIT; Hartford (CT); On-site; USD 42,000 - 66,000; Full time

Job summary

CTTRANSIT is seeking a detail-oriented Administrative and Legal Support professional to assist the legal, HR, and administrative executive teams. The role involves document management, compliance, labor relations tracking, and claims processing while upholding data integrity and confidentiality.

Responsibilities include organizing legal files, supporting labor grievances, handling FOIA requests, drafting routine correspondence, and maintaining tracking databases to ensure timely filings and

Qualifications

• Associate degree in legal studies or related field plus 2 years of relevant experience.
• Demonstrated ability to handle highly sensitive and confidential information with discretion.
• Strong written and verbal communication, interpersonal skills, tact, and diplomacy.

Responsibilities

• Document & Case Management: organize, maintain, and track legal files and related documents.
• Labor Relations & Grievance Support: assist in compiling documentation for grievances and disciplinary reviews.
• Records & Compliance: log, review, and process FOIA/public records requests and ensure regulatory compliance.
• Drafting & Correspondence: prepare initial drafts of routine legal documents and notices for stakeholders.
• Data Entry & Reporting: maintain legal tracking databases and ensure deadlines and filing timelines are logged.

Education

Associate degree in legal studies or related field

Tools

Microsoft Office

EDMS

Legal databases

Job description

This detail-oriented position provides essential administrative and legal support to the legal, human resources and administrative executive teams. The ideal candidate will assist with document management, legal compliance, labor relations tracking, and claims processing, ensuring the highest level of organizational data integrity and confidentiality.

1. Document & Case Management: Organize, maintain, and track legal files (CHRO, EEOC, Federal, State, etc) including subrogation documents, auto liability claims, worker's compensation files, and other litigation materials.
2. Labor Relations & Grievance Support: Assist in compiling documentation, evidence, and chronological files for labor grievances, arbitrations, and disciplinary reviews.
3. Records & Compliance: Help log, review, and process any Freedom of Information Act (FOIA) and public records requests that are received from CTDOT, ensuring compliance with state and federal regulations.
4. Drafting & Correspondence: Prepare initial drafts of routine legal correspondence, memos, forms, and administrative notices for internal and external stakeholders (such as CTDOT or external counsel).
5. Data Entry & Reporting: Maintain legal tracking databases and spreadsheets, ensuring all deadlines, hearings, and filing timelines are accurately logged and monitored.
6. Administrative Support: Coordinate schedules, manage incoming legal correspondence, and perform general clerical duties as required to support administrative operations.
7. Assists the General Legal Counsel and Human Resources Department with researching, evaluating and developing, new policies, procedures, and work processes to ensure legal compliance.
8. Assists in any special projects and performs other duties as assigned, by General Legal Counsel, AGM of Administration, or General Manager.
9. Work cooperatively with all levels of personnel.
10. Attends in-service training, seminars or other opportunities for professional development as made available by the Agency. Provides training for Agency personnel as required. Actively participates in staff meetings, trainings, etc.
11. Has thorough working knowledge of Agency policies and procedures, and collective bargaining agreements.
12. May participate in the interview process, and the selection process for new positions.
13. Assist other departments and divisions as assigned.
14. Additional administrative duties as assigned.
15. Other duties and responsibilities as assigned.

PHYSICAL REQUIREMENTS:

The employee must be able to sit/stand/stoop for long periods of time. Rapid dexterity of frequent hand movements is required. Ability to lift up to 10lb.

1. Minimum possession of an Associate degree in legal studies, paralegal studies, criminal justice, criminology or a closely related field & two (2) years of relevant work experience is required.
2. An equivalent combination of education and work experience on a year-for-year basis can be substituted for the 2-year degree requirement.
3. Experience as a legal assistant, paralegal, or high-level administrative assistant, preferably within a transportation agency, public agency, utility, or corporate law environment.
4. Excellent time, attendance and work performance record required.
5. Knowledge of local, state and federal rules and regulations, traffic laws, routes, union contract provisions, customer service skills, and other related information is required.
6. Demonstrated ability to communicate clearly, build commitment to goals, offer instruction, with excellent written and verbal communication skills, interpersonal skills, tact and diplomacy.
7. Demonstrated ability to handle highly sensitive and confidential personnel, labor, and legal matters with absolute discretion.
8. Ability to work in a fast-paced environment, to multitask, manage multiple employees, ability to work both independently and in a team environment.
9. Exceptional organizational skills with a proven track record of maintaining precise data integrity and managing strict deadlines.
10. The ability to quickly learn internal software programs. Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience utilizing electronic document management systems or legal databases.
11. A valid Driver’s License is required. Individual may be required to travel in the course of their daily work.
12. Flexible availability, including nights and weekends as needed to support a 3-shift 24/7/365 operation.
13. Ability to push, pull, or lift up to 50lbs occasionally.
14. Ability to stand, walk, sit, squat, bend, and stoop for extended periods of time as needed for events, field work, or on-site assignments.

Please visit our website at http://www.cttransit.com/Careers/ and complete the online application and attach your resume/cover letter.

Please note: Part-time employees are not eligible for health insurance