PT Admissions Office Assistant

Davita Inc.; Roanoke (VA); On-site; USD 10,000 - 60,000; Part time

Job summary

Southwest Virginia Community College is seeking a part-time Admissions Office Assistant to support the admissions process. The successful candidate will deliver exceptional customer service to students and assist with enrollment tasks while collaborating with faculty and staff. This position places high importance on organizational skills and the ability to handle confidential information efficiently.

Qualifications

• Must have experience with organization and prioritizing assignments.
• Strong communication skills are required.
• Must be able to work independently and meet deadlines.

Responsibilities

• Provide customer service to students and assist with application processes.
• Manage admissions inquiries and processing program changes.
• Coordinate with faculty and staff concerning enrollment.

Skills

Organizational skills

Customer service skills

Verbal communication

Written communication

Confidentiality

Education

Associate's degree preferred

Job description

Posting Details

Posting Summary

Up to 29 hours per week. 7:45 am to 4:30 pm. Hours may include day, evenings, and weekends.

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, Southwest offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate's degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College is seeking a motivated and self-directed individual for the position of Administrative Assistant to support the offices of Admissions, Records, and Disability Services. This part-time position will provide excellent customer service to students and prospective students and provide support with the application and enrollment processes. This Administrative Assistant will also assist faculty and staff who have questions related to the admissions and enrollment processes. Duties will also include processing program changes and dual enrollment registrations. This role will work also closely with the Director of Disabilities with regard to scheduling student appointments, administering course testing with approved test accommodations such as proctored testing and read-aloud services.

Instructional faculty must reside in the state of Virginia or be available to teach in-person classes at Southwest Virginia Community College (Southwest) locations: Main Campus, Lebanon, Bluefield, Southern Gap, or at any assigned location within our service area.

Some travel required.

Working Title	PT Admissions Office Assistant
Role Title	Admin and Office Spec I
Role Code	19011-SW
FLSA	Nonexempt
Pay Band	01
Position Number	294W0010
Agency	Southwest Virginia Community College
Division	Southwest Virginia Community College (Div)
Work Location	Tazewell - 185
Hiring Range	$15.00 per hour
Emergency/Essential Personnel	No
EEO Category	F-Admin Supp
Full Time or Part Time	Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-	No
Does this position have a bilingual or multilingual skill requirement or preference?	No
Work Schedule
Sensitive Position	No
Job Description
Special Assignments	May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications	Must be able to work independently and as part of a team with demonstrated experience with organizational skills along with attention to accuracy Must have a strong ability to prioritize assignments to meet deadlines while ensuring that student service comes first Must be willing to work evenings and/or weekends as needed with some overnight travel as requested Demonstrated professionalism and excellent customer service skills Strong written and verbal skills required Knowledge and skills related to various office technology needed Absolute confidentiality is required with all processes related to student information
Additional Considerations	Associate's degree preferred Experience in VCCS SIS (Student Information System) portal preferred
Operation of a State Vehicle	No
Supervises Employees	No
Required Travel

Posting Detail Information

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

Posting Number	WGE_2545P
Recruitment Type	General Public - G
Number of Vacancies	2
Position End Date (if temporary)
Job Open Date	05/23/2025
Job Close Date	06/09/2025
Open Until Filled	No
Agency Website	www.sw.edu
Contact Name	Human Resources
Email	[e-mail]
Phone Number	276-964-7333
Special Instructions to Applicants
Additional Information
Background Check Statement Disclaimer	The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
ADA Statement
E-Verify Statement	VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting	https://jobs.vccs.edu/postings/85382