PT Admin. Support I, Jackson Library

Williamsport Area School District; Williamsport (Lycoming County); Hybrid; USD 15,000 - 18,000; Part time

Job summary

The Williamsport Area School District is seeking a Part Time Administrative Support I, Library for the Jackson Primary School Library. This 5 hour/185 day clerical role requires a high school diploma or GED and strong proficiency in Microsoft Office.

A Basic Office Skills and Data Entry assessment must be passed, with appropriate experience in office settings. Responsibilities include serving as secretary to administrators, handling communications, data management, schedules, budgets, and

Qualifications

• High school diploma or GED required.
• Experience as an office secretary with computer experience using Microsoft Office and standard office equipment.
• Must complete Basic Office Skills and Data Entry assessments with a passing score of 70% or better.
• Ability to communicate with students, staff and the public.
• Knowledge of English, spelling, punctuation and math.

Responsibilities

• Serve as secretary to building administrator and liaise with staff, students, parents and community.
• Prepare, compose and assemble materials; collect and compile information.
• Input information into computer files, update information and generate reports.
• Provide information about district policies and direct individuals to the appropriate personnel.
• Communicate effectively with administrators, staff, students and the public.
• Review documents for accuracy and conformity with rules and procedures.
• Schedule meetings and appointments for administrators.
• Maintain confidentiality of all business information.
• Operate office equipment and manage mail and reminders.
• Assist with budget, payments, purchasing and work orders as directed.
• May schedule substitute staff via AESOP system.
• Performs other related functions as directed by administrators.
• Maintain confidentiality of all business information.

Skills

Communication skills

English proficiency

Spelling & punctuation

Math skills

Administrative support experience

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Job description

Applications will be accepted
Monday, August 31, 2026 12:00 AM -
Friday, September 11, 2026 3:30 PM
(Central Standard Time)

PT Admin. Support I, Jackson Library

Job Description

Job Posting # SS02727

The Williamsport Area School District is accepting applications for a Part Time Administrative Support I, Libraryposition. This clerical position is based at the Jackson Primary School Library; subject to the determination of the Superintendent. This is a 5 hour/185 day position, during business hours, and is subject to the minimum requirements listed on the Job Description and Job Specific Assignments below which include, but are not limited to, a high school diploma or G.E.D. equivalent. Qualifications for this position shall be based upon applicable verified work experience, verified educational/training/credentials, applicable testing results and the District’s defined qualifications for the position. Must complete a Basic Office Skills assessment and obtain a score of 70% or better. A job-specific skills assessment may be required. Qualifications for this position are defined solely by the District; which for internal candidates include an employee’s work attendance, disciplinary history, credentials and other job specific qualifications. Wages are as determined by the current collective bargaining unit agreement. EOE.

APPLICATIONS DEADLINE IS SEPTEMBER 11, 2026

Job-Specific Assignments – Administrative Support Library K-6:

• Serves as secretary to the building/department administrator(s) and liaison with other building/District staff, student, parents and community. (E)
• Prepares, composes, and assembles materials as instructed. Collects and compiles statistical, financial or other information in an organized manner. (E)
• Inputs information into computer files, updates information, and generates reports as necessary. (E)
• Provides information about District policies, rules and regulations and/or directs individuals to the appropriate District personnel. (E)
• Communicates effectively (orally and in writing) with administrators, staff, students and the public. (E)
• Reviews and checks documents for completeness, accuracy, and conformity with applicable rules, regulations and procedural requirements. (E)
• Acts as a receptionist, professionally answers the telephone, takes messages as necessary, and/or refers calls or visitors to the appropriate personnel. (E)
• Schedules meetings, appointments, and makes other arrangements for administrators as necessary.
• Receives/directs mail and identifies matters in order of priority. (E)
• Operates office equipment, including but not limited to, fax machine, copiers, computers, telephones, intercom systems, etc. (E)
• Performs functions related to budget preparation, requests for payments, purchasing and work orders as directed by administrator(s). (E)
• May be required to perform functions related to scheduling substitute staff by utilizing the Aesop system. (E)
• Maintains confidentiality of all business related information. (E)
• Performs other related functions as directed by the building/department administrator(s).

General Job Description - Administrative Support/Clerical

Basic Functions

This is a specialized secretarial/clerical position which includes the primary responsibility of performing operational and administrative office duties on behalf of and in support of the building or office administrator. This position requires considerable personal initiative and judgment in completing assignments. The individual must effectively communicate and interact with students, parents, staff and community members.

Education & Experience

High school diploma or above required.

Documented experience as an office secretary to include computer experience using Microsoft Office and standard office equipment.

Knowledge, Skills & Abilities

This position requires the ability to relate to students, parents, school personnel and community representatives. Knowledge of English, spelling, punctuation and math required. Considerable knowledge of modern office practices, procedures and equipment, ability to understand and follow oral and written instruction, effectively communicate necessary information to others, and compose effective and accurate correspondence. The ability to receive a passing score on both Basic Office Skills and Data Entry Alpha Numeric assessments is required. Knowledge of Microsoft Office and Outlook is required. Must have the ability to learn new software products required to perform job functions. Knowledge and the ability to assemble and organize data/information, maintain complex files and records, work independently, and assess various situations and make the appropriate decisions.

Authority & Responsibilities [(E) Designates Essential Functions]

• Serves as secretary to the building/department administrator(s) and liaison with other building/District staff, student, parents and community. (E)
• Prepares, composes, and assembles materials as instructed. Collects and compiles statistical, financial or other information in an organized manner. (E)
• Inputs information into computer files, updates information, and generates reports as necessary. (E)
• Provides information about district policies, rules and regulations and/or directs individuals to the appropriate district personnel. (E)
• Communicates effectively (orally and in writing) with administrators, staff, students and the public. (E)
• Reviews and checks documents for completeness, accuracy, and conformity with applicable rules, regulations and procedural requirements. (E)
• Acts as a receptionist, professionally answers the telephone, takes messages as necessary, and/or refers calls or visitors to the appropriate personnel. (E)
• Schedules meetings, appointments, and makes other arrangements for administrators as necessary.
• Receives/directs mail and identifies matters in order of priority. (E)
• Operates office equipment, including but not limited to, fax machine, copiers, computers, telephones, intercom systems, etc. (E)
• Performs functions related to budget preparation, requests for payments, purchasing and work orders as directed by administrator(s). (E)
• May be required to perform functions related to scheduling substitute staff by utilizing the Aesop system. (E)
• Maintains confidentiality of all business related information. (E)
• Performs other related functions as directed by the building/department administrator(s).

Physical Requirements

See physical requirements section above under Job Specific Assignments: Administrative Support - Library K-6

Auditory and Visual Requirements

Within normal ranges with or without correction.

Equipment Used

Office equipment such as computers, fax machines, telephones, copiers, etc.

This job description is not an exhaustive list of all responsibilities, skills, tasks, requirements, efforts, or working conditions associated with this position. While this job description is intended to be an accurate reflection of the current position, management reserves the right to modify essential functions of the job, or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technical developments).

2780 West Fourth Street
Williamsport, PA 17701
570-327-5500, ext. 40200
570-601-3962
[e-mail]