Psychology and Forensic Services Admin Asst/Commitment Hearing Coordinator

Dept Behavioral Health/Develop; Falls Church (VA); On-site; USD 49,000 - 58,000; Full time

Job summary

Dept Behavioral Health/Develop in Northern VA Mental Health Institute seeks a dependable administrator to provide support to the Department of Psychology and Forensic Services and other departments and projects as assigned.

Duties include office management: appointment and calendar management, responding to phone and email inquiries, preparing for meetings and taking minutes, coordinating rooms for meetings and training, drafting correspondence, completing travel requests, and maintaining office

Qualifications

• Significant prior administrative assistant/secretarial experience required.
• Extensive experience in MS Office to include Word and Excel required.
• Graduation from college or university with course work in public administration or related field preferred.

Responsibilities

• Provide administrative support to the Department of Psychology and Forensic Services and other departments as assigned.
• Office management: calendar management, respond to phone/email inquiries, prepare for meetings and take minutes.
• Coordinate rooms for meetings and training, complete travel requests, and maintain office supplies.
• Create/update/maintain databases and generate data-based reports.
• Coordinate civil commitment hearings, liaise with court personnel, manage related paperwork, accompany patients to hearings.

Skills

Administrative experience

MS Word

MS Excel

Education

BA/BS in public administration or related field

Tools

MS Office

Job description

Title: Psychology and Forensic Services Admin Asst/Commitment Hearing Coordinator

State Role Title: Executive Secretaries and Administrative Asst

Hiring Range: $48,632- $58,000

Pay Band: NV 3

Agency: Dept Behavioral Health/Develop

Location: Northern VA Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/nvmhi/careers/

Recruitment Type: General Public - G

Job Duties

NVMHI is seeking a dependable, detail-oriented, and highly motivated team player to provide administrative support to the Department of Psychology and Forensic Services and other departments and projects as assigned. Duties include office management: appointment and calendar management, responding to phone and email inquiries, preparing for meetings and taking minutes, coordinating rooms for meetings and training, drafting correspondence, completing travel requests, and maintaining office supplies. In addition, the incumbent will be responsible for creating, updating, and maintaining identified databases as well as generating data-based reports. This position will also be responsible for coordinating civil commitment hearings, including liaising with court personnel, managing related legal paperwork, accompanying patients to and from hearings, attending hearings, and communicating hearing results. The incumbent will also provide secondary coverage for the administrative functions of the Forensic Services Liaison and Pre-Trial Administrative Assistant. The ideal candidate will have excellent customer service and oral and written communication skills. They must be organized, able to handle multiple tasks simultaneously, analyze problems, think critically, create methods for completing complex tasks, work independently and as a team member.

Minimum Qualifications

• Significant prior administrative assistant/secretarial experience required.
• Extensive experience in MS Office to include Word and Excel required.

Additional Considerations

• Administrative experience in a Health and Human Services field, with significant exposure to consumers, official agents, inspectors and government officials strongly preferred.
• Prior experience with data entry and management preferred.
• Graduation from college or university with course work in public administration or related field preferred.
• Prior administrative experience to an executive lead preferred.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #)for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

Northern Virginia Mental Health Instituteis an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Agency website https://dbhds.virginia.gov/facilities/nvmhi/careers/

Contact Information

Name: Sue Upadhyay

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.