Psychology and Forensic Services Admin Asst/Commitment Hearing Coordinator

Department of Behavioral Health and Developmental Services; Falls Church (VA); On-site; USD 49,000 - 58,000; Full time

Job summary

The Northern Virginia Mental Health Institute in Falls Church, VA, is seeking a dependable Administrative Assistant to support the Department of Psychology and Forensic Services and related projects. You will manage calendars, answer inquiries, prepare meetings, draft correspondence, handle travel requests, maintain supplies, and assist with data entry and reporting.

The role coordinates civil commitment hearings, liaises with court personnel, manages related paperwork, escorts patients, attends

Qualifications

• Significant prior administrative assistant/secretarial experience.
• Extensive experience in MS Office to include Word and Excel.
• Data entry and management experience preferred.
• Graduation from college or university with coursework in public administration or related field preferred.

Responsibilities

• Provide administrative support to the Department of Psychology and Forensic Services and other departments.
• Manage office operations: calendars, meetings, minutes, travel requests, and supplies.
• Create, update, and maintain identified databases and generate data reports.
• Coordinate civil commitment hearings, liaise with court personnel, and handle related paperwork.
• Escort patients to and from hearings and communicate hearing results.

Skills

Administrative experience

Customer service

Multitasking

Oral and written communication

Education

College degree in public administration or related field

Tools

MS Word

MS Excel

Job description

Title: Psychology and Forensic Services Admin Asst/Commitment Hearing Coordinator

State Role Title: Executive Secretaries and Administrative Asst

Hiring Range: $48,632- $58,000

Pay Band: NV 3

Agency: Dept Behavioral Health/Develop

Location: Northern VA Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/nvmhi/careers/

Recruitment Type: General Public - G

Job Duties

NVMHI is seeking a dependable, detail-oriented, and highly motivated team player to provide administrative support to the Department of Psychology and Forensic Services and other departments and projects as assigned. Duties include office management: appointment and calendar management, responding to phone and email inquiries, preparing for meetings and taking minutes, coordinating rooms for meetings and training, drafting correspondence, completing travel requests, and maintaining office supplies. In addition, the incumbent will be responsible for creating, updating, and maintaining identified databases as well as generating data-based reports. This position will also be responsible for coordinating civil commitment hearings, including liaising with court personnel, managing related legal paperwork, accompanying patients to and from hearings, attending hearings, and communicating hearing results. The incumbent will also provide secondary coverage for the administrative functions of the Forensic Services Liaison and Pre-Trial Administrative Assistant. The ideal candidate will have excellent customer service and oral and written communication skills. They must be organized, able to handle multiple tasks simultaneously, analyze problems, think critically, create methods for completing complex tasks, work independently and as a team member.

Minimum Qualifications

• Significant prior administrative assistant/secretarial experience required.
• Extensive experience in MS Office to include Word and Excel required.

Additional Considerations

Administrative experience in a Health and Human Services field, with significant exposure to consumers, official agents, inspectors and government officials strongly preferred.

• Prior experience with data entry and management preferred.
• Graduation from college or university with course work in public administration or related field preferred.

Special Information

Led by the Virginia Department for Aging and Rehabilitative Services and the Virginia Department for the Blind and Vision Impaired, the Career Pathways grant will help nearly 500 Virginians with disabilities, including young adults and veterans, gain new skills and credentials through Career Pathways to seek employment in competitive, high-demand, high-quality occupations.

www.vadars.org

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #)for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

Northern Virginia Mental Health Instituteis an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Agency website https://dbhds.virginia.gov/facilities/nvmhi/careers/

Contact Information

Name: Sue