Psychiatry Fellowship Programs Coordinator

University of Southern California

Los Angeles (CA)

Hybrid

USD 34,000 - 47,000

Full time

14 days+

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Job summary

The University of Southern California, Department of Psychiatry and the Behavioral Sciences, seeks an Academic Program Assistant to support USC/LA General Medical Center (LAGMC) joint psychiatry training programs.

The role will lead the Consultation-Liaison Psychiatry Fellowship coordination and provide essential admin support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with leadership.

Qualifications

Bachelor’s degree or combined experience/education as a substitute.
Experience in higher education, academic administration, and/or customer service.
Bachelor’s degree and/or TAGME certification preferred.
At least 1 year of relevant experience preferred.
Experience in graduate medical education, higher education administration, or student services preferred.

Responsibilities

Coordinate day-to-day administrative operations and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements.
Manage trainee scheduling (Amion) and maintain accurate rotation schedules.
Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, onboarding documentation, and generating reports.
Support curriculum implementation and coordinate key program events (orientation, retreat, graduation, annual review, board review).
Coordinate recruitment, onboarding, and off-boarding processes, including interview logistics, communications, application materials, and NRMP rank list support.