Provincial Offences Clerk

County of Lennox and Addington; Arlington (VA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Pension

Competitive Benefits

Employee Assistance Program

Staff Appreciation Events

Training

Mentorship Opportunities

Employee Wellness

Peer Support Team

Annual Wage Increases

Job summary

County of Lennox and Addington seeks a Provincial Offences Clerk (Full-time) to support court operations in Napanee. Reporting to the Manager, Financial Services & Provincial Offences, you will provide clerical and administrative services in court administration and ensure accurate handling of documents and processes.

The role requires post‑secondary education with a relevant diploma and 1–2 years in court administration, plus strong computer skills and attention to detail.

Qualifications

• Post‑secondary education with a diploma in programs such as court administration, legal administration/ law, business or office administration and a minimum of 1-2 years experience working in court administration or similar capacity
• Sound knowledge of Provincial Offences Court administration, legislation, and procedures
• Working knowledge of Courtroom protocol, setup and operations with attention to detail to verify and endorse court documents proficiently
• Highly computer literate, proficient in Microsoft Office (Excel, Outlook and Word), ICON, CAMS, Zoom Pro, Liberty Recording system, Adobe Acrobat
• Strong organizational skills with the ability to work independently and as part of a team
• Display professionalism, empathy, sensitivity, tact and excellent judgment

Responsibilities

• Provide clerical and administrative services in court and court administration
• Provide quality customer service, answer inquiries and respond to requests in a fast‑paced environment
• Receive and send legal documents, proof for accuracy, and administer the legislated processes
• Accept, verify and input tickets and information filing from enforcement agencies
• Process dockets and prepare and send trial notices and other court documents
• Set up and dismantle courtroom equipment
• As clerk of court, arraign defendants, record pleas, swear in witnesses, interpreters, defendants; record case information, dispositions and actions on charging documents, and ensure document notations/recordings are accurate and complete
• Accept and process payments, balance daily cash and prepare reports
• Perform collection activities of outstanding fines
• Satisfactory attendance record, subject to the requirements of the Ontario Human Rights Code

Skills

Strong organizational skills

Professionalism and judgment

Empathy and customer service

Attention to detail

Teamwork and independence

Education

Diploma in court administration or related field

Tools

Microsoft Office (Excel, Outlook, Word)

ICON

CAMS

Zoom Pro

Liberty Recording system

Adobe Acrobat

Job description

Pension Competitive Benefits Employee Assistance Program Staff Appreciation Events Training Mentorship Opportunities Employee Wellness Peer Support Team Annual Wage Increases

Provincial Offences Clerk (Full-time) Posting # 2026-78 – Existing Vacancy

Hours of Work: 8:30 am to 4:30 pm, Monday to Friday (35 hours per week)

Salary: $31.87 to $37.28 per hour

Primary Location: County of Lennox and Addington – 97 Thomas St. East, Napanee

Closing Date: August 28, 2026

Why Work With Us

We believe in empowering people to live their best lives – not only the people in the communities we serve, but also our employees. Your work will have a meaningful impact in creating a supportive and inclusive environment where individuals and families flourish. We prioritize workplace well‑being, continuous growth, and a culture where every employee feels valued and inspired.

What You Will Do

Reporting to the Manager, Financial Services & Provincial Offences, you will play a vital role in supporting our mission to enhance the well‑being of the individuals and communities we serve. Your key responsibilities will include:

• Provide clerical and administrative services in court and court administration
• Provide quality customer service, answer inquiries and respond to requests in a fast‑paced environment
• Receive and send legal documents, proof for accuracy, and administer the legislated processes
• Accept, verify and input tickets and information filing from enforcement agencies
• Process dockets and prepare and send trial notices and other court documents
• Set up and dismantle courtroom equipment
• As clerk of court, arraign defendants, record pleas, swear in witnesses, interpreters, defendants; record case information, dispositions and actions on charging documents, and ensure document notations/recordings are accurate and complete
• Accept and process payments, balance daily cash and prepare reports
• Perform collection activities of outstanding fines
• Satisfactory attendance record, subject to the requirements of the Ontario Human Rights Code

What You Will Bring

We are looking for someone who shares our passion for helping people live their best lives and brings:

• Post‑secondary education with a diploma in programs such as court administration, legal administration/ law, business or office administration and a minimum of 1-2 years experience working in court administration or similar capacity
• Sound knowledge of Provincial Offences Court administration, legislation, and procedures
• Working knowledge of Courtroom protocol, setup and operations with attention to detail to verify and endorse court documents proficiently
• Highly computer literate, proficient in Microsoft Office (Excel, Outlook and Word), ICON, CAMS, Zoom Pro, Liberty Recording system, Adobe Acrobat
• Strong organizational skills with the ability to work independently and as part of a team
• Display professionalism, empathy, sensitivity, tact and excellent judgment

The County of Lennox & Addington is committed to being a diverse and inclusive employer, creating workplaces that welcome, value, and respect the diversity of employees and support them to actively engage in the workplace and reach their full potential.

Accommodations are available throughout all stages of the recruitment process, and we encourage applicants to access supports that may be needed. To request an accommodation, please call the County’s Human Resources Department at 613-354-4883, and we will work with you to meet your needs. Applicants advancing to the next stages of the recruitment process will be provided with additional opportunities to make their needs known.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act for the purpose of applicant selection. We thank all applicants for their interest; however, only those selected for an interview will be contacted.