Trial Assistant

Cumberland County Government; Portland (ME); On-site; USD 31,000 - 32,000; Full time

Benefits offered by this job

Tuition reimbursement

Wellness program

Professional development and training

Job summary

Cumberland County Government is seeking an Administrative Support Specialist to assist State Prosecutors by handling police reports, docketing, and data management. The role requires meticulous electronic records, coordination of case materials, and client liaison with victims and witnesses as needed.

Responsibilities include preparing court dockets, compiling discovery, and ensuring secure handling of sensitive information in a team-based environment with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required.
• Associate's Degree in legal administration or business preferred.
• 1–2 years related work experience, preferably in a law environment.
• Notary Public helpful.
• Strong written and verbal communication.

Responsibilities

• Create cases for all criminal police reports in the prosecutor case management system.
• Maintain accurate data files by scanning or creating PDF records.
• Docket and transcribe court proceedings as needed.
• Contact victims and witnesses with information and assistance.
• Appear in court to assist prosecutors with evidence and equipment setup.
• Provide clerical support documenting proceedings and communications.
• Prepare and disseminate electronic court docket lists and discovery.
• Retrieve and process evidence from law enforcement agencies.
• Maintain organized evidence records daily.
• Cross-train for reception, list, and court coverage.
• Attend trainings to maintain technical knowledge.
• Handle confidential information with discretion.

Skills

Data entry

Customer service

Communication skills

Team player

Notary Public helpful

Education

High school diploma or equivalent

Associate's Degree in legal administration or business preferred

Tools

Case management system

PDF scanning/records

Discovery portal (JusticeWeb)

Job description

JOB PURPOSE:

The purpose of this position is to assist the team by providing administrative support for State Prosecutors by receiving police reports associated with criminal cases in Cumberland County that appear in the Unified Criminal Dockets in Portland, Bridgton and West Bath. Maintains accurate data entry records and evidence retention systems. Requires extensive electronic data, case and schedule management to create an accurate record of proceedings. This position is fulltime with a full benefits package. Pay for this position is a range of $22.26 to $22.71 per hour. This range reflects the County's good-faith estimate of pay for this position at the time of posting. Starting pay is determined based on qualifications, experience, and internal equity in alignment with the County's step-based compensation system. Please note, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

QUALIFICATIONS:

High school diploma or equivalent; Associate's Degree in legal administration or business preferred. One to two years of related work experience, preferably in a law environment. Notary Public helpful. Ability to communicate effectively both written and verbally. Possess a strong work commitment and be a team player. Exceptional customer service. Courtesy, dependability, good judgement and possess a high ethical standard all of which are required. Ability to work productively and cooperatively with supervisors, employees and external customers.

MAJOR RESPONSIBILITIES:

• Create cases for all criminal felony and misdemeanor police reports in the prosecutor case management system obtained by utilizing the electronic delivery application(s) or in-person physical reports.
• Maintain accurate data files by scanning or creating pdf records of case or in-person communications including but not limited to court notices and filings, emails and physical daily mail. Manage the electronic storage of digital discovery materials according to office retention policy.
• Accurately docket and transcribe court proceedings based on the outcome of court events and as needed while court is in session.
• Initiate and maintain contact with victims and witnesses by phone or written communication. Provide victims and witnesses with information and assistance throughout the duration of the case as required by statute, including but not limited to notification of hearings, explanation of negotiations and at times appearing with distraught victims in court.
• Appear in court for trials or hearings as requested to assist prosecutors with presenting evidence records and/or setting up audio/video/computer equipment.
• Provide clerical and administrative support services clearly documenting proceedings including but not limited to bail orders, rulings, interact with opposing counsel or involved parties, communicate with court and law enforcement as needed.
• Prepare court docket lists electronically in the case management system and physically ensure they are marked up appropriately and disseminated according to office procedures.
• Prepare and compile discovery in all criminal matters according to confidentiality statutes and office redaction procedures. Provide same to opposing parties in accordance with the Maine Court Rules of Criminal Procedures through the JusticeWeb Discovery Portal or similar secure methods.
• Retrieve and process evidence from law enforcement agencies such as 911 calls, audio/video recording of police body cameras, review criminal history records, motor vehicle records, protection orders, bail records, public health laboratory records including alcohol and drug analysis records.
• Maintain accurate data files by scanning and retaining original evidence records such as certified driving records, certified bail bonds and court orders in an organized manner daily.
• Cross-train for other positions across teams and units to ensure office functionality including reception coverage, list coverage and court coverage.
• Maintain technical knowledge by attending and participating in trainings as assigned.
• Contributes to team efforts by accomplishing related results as needed.
• Handles work in a confidential and sensitive manner when dealing with cases.

Cumberland County offers an excellent and comprehensive benefits package and is proud of its talented and dedicated workforce. Come join our team and culture of engaged employees. Our strong management team is dedicated to providing employees with inspiring leadership, a positive and friendly workplace, support, encouragement and the necessary tools for success. We offer tuition reimbursement, wellness program, and professional development and training opportunities.

Benefits:

• Tuition reimbursement
• Wellness program
• Professional development and training opportunities

Position will remain open until filled.

Cumberland County is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected Veteran status.