Assistant Clerk (#385)

Judicial Department; Biddeford (ME); On-site; USD 31,202 - 42,333; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation leave

Sick leave

Parental leave

Tuition reimbursement

Pension plan

Deferred compensation 457 Plan

Tuition reimbursement

Job summary

The State of Maine Judicial Branch is seeking an Assistant Clerk at the York Judicial Center in Biddeford. The role handles civil, family, and criminal case matters, files documents, and supports court operations.

You will interact with the public, judges, and attorneys, schedule proceedings, process fines and costs, and maintain logs and reports. A high school diploma and customer service experience are required; typing 45 wpm is expected.

Qualifications

• High school diploma or GED required.
• Typing speed of at least 45 words per minute.
• Strong interpersonal and customer-service skills.
• Ability to learn detailed computer applications.
• Excellent attention to detail.
• Proficiency in Microsoft Office and related software.

Responsibilities

• Process and file civil, family, and criminal case matters.
• Communicate effectively with the public, judges, attorneys, and agencies.
• Schedule pre-trial activities, trials, motions, and other proceedings.
• Handle fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and perform duties as assigned by the judge.
• Prepare abstracts and reports for various agencies.
• Operate electronic recording machines and maintain logs.
• Participate in jury management activities.
• Perform other duties as requested by the Clerk.

Skills

Customer service

Typing 45 wpm

Interpersonal skills

Computer literacy

Attention to detail

Microsoft Office

Education

High school diploma or GED

College coursework substitute for experience

Tools

Microsoft Office Suite

Job description

Assistant Clerk

Location: York Judicial Center, Biddeford

Salary: $22.65 - $23.82 per hour. Grade 10: $22.65 - $30.73 per hour.

Responsibilities

• Process and file civil, family, and criminal case matters before the Court.
• Communicate effectively with the public, judges, attorneys, and other agencies.
• Schedule pre‑trial activities, trials, motions, and other proceedings.
• Handle and process fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and perform duties as assigned by the judge.
• Prepare abstracts and reports for various agencies.
• Operate electronic recording machines and maintain appropriate logs.
• Participate in jury management activities.
• Perform other varied duties as requested by the Clerk.

Qualifications

• High school diploma or GED.
• At least two years of customer service and/or clerical or office administration experience. College coursework may substitute for work experience on a year‑for‑year basis.
• Typing speed of at least 45 words per minute.
• Strong interpersonal and customer‑service skills.
• Ability to learn detailed computer applications.
• Excellent attention to detail.
• Proficiency in Microsoft Office and related computer software, demonstrated through training, education, or work experience.

Benefits

• 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days each year.
• Paid parental leave: 4 weeks.
• Gym membership and childcare reimbursement programs.
• Public Service Student Loan Forgiveness Program.
• Health insurance coverage (85%-100% employer‑paid for employee‑only plan) with a 5% premium credit.
• Dental insurance (100% employer‑paid for employee‑only plan).
• Health and dependent care flexible spending accounts.
• Defined Benefit Pension plan contributions.
• Voluntary deferred compensation (retirement savings 457 Plan).
• Up to $1,000 tuition reimbursement per year.
• Employer‑paid life insurance (1x annual salary).
• Additional wellness benefits.

The position will remain open until the end of business on July 20, 2026. Submit a cover letter, résumé, and online application at Job Posting.

Contact the Judicial Branch Human Resources Department at [e-mail] for questions about the application process.

The State of Maine Judicial Branch is an Equal Employment Opportunity/affirmative action employer.