Provider Admin. Asst. Orthopedic Clinic - Sheffield Village

University Hospitals; Sheffield Township (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

University Hospitals is seeking a Provider Admin. Assistant for Orthopedic Clinic in Sheffield Village. You will handle scheduling, patient communications, and essential administrative tasks to support clinical staff.

The role requires strong organization, Excel/Word skills, and experience in a health care setting. You will protect PHI, coordinate with departments, and assist with grant papers and publications as needed.

Qualifications

• High School Diploma or GED required.
• 1+ years secretarial experience in health care preferred.
• Medical terminology preferred and problem-solving ability required.

Responsibilities

• Assembles and coordinates administrative activities for providers including schedules and materials.
• Schedules office visits, procedures, and tests per guidelines.
• Handles PHI securely and complies with UH policies.
• Performs general office duties and back-up support as needed.
• Transcribes and processes correspondence and documents.

Skills

Communication skills

Customer service

Organization

Multitasking

Problem solving

Education

High School GED

Tools

Windows OS

Excel

PowerPoint

Word

Outlook

Google Docs

Teams

Job description

Job Description - Provider Admin. Asst. Orthopedic Clinic - Sheffield Village (260009RG)

Provider Admin. Asst. Orthopedic Clinic - Sheffield Village - ( 260009RG )

What You Will Do

• Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction.
• Demonstrates excellent communication skills; provides quality customer service by answering and making telephone calls.
• Coordinates various clinical and nonclinical administrative activities of providers including schedules, lab coats, id badge, etc.
• Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines.
• Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities
• Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned.
• Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate.
• Completes correspondence &/or administrative paperwork.
• Types, transcribes and process correspondence, documents, grant papers and publications.
• Coordinates timely submission of grant papers and publications.
• Performs general office duties and provides back up support for other staff as needed.
• Other departmental duties assigned as needed.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• High School Equivalent / GED (Required)

Work Experience

• 1+ years secretarial experience preferably in health care setting. (Preferred) and
• Medical terminology (Preferred) and
• Experience with demonstrated problem solving ability (Required)

Knowledge, Skills, & Abilities

• Computer skills in a Windows environment (Required proficiency)
• Demonstrate proficient verbal and written communication skills
• Ability to organize and prioritize workload to achieve expected outcomes
• Proven ability to successfully manage multiple tasks simultaneously
• Basic knowledge of office equipment
• Basic computer skills in Windows environment
• Excellent verbal & written communication skills
• Experience in customer service environment
• Excellent Organizational skills
• Excel, PowerPoint, Microsoft Word and Outlook, Google documents and teams

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%